![[irc.gif]](http://www.unt.edu/UNT/departments/CC/Benchmarks/benchmarks_html/marapr95/irc.gif)
IRC Regular Voting Members:Ray von Dran, Library and Information
Sciences (Chair); Cengiz Capan, College of Business; Carolyn Cunningham,
Student Affairs; Paul Dworak, Faculty Senate; Brian Forsman, TCOM
Information Resources Council; Chuck Fuller, Fiscal Affairs; Larry
Gleeson, School of Visual Arts; Don Grose, Libraries; David Hartman,
School of Community Services; Royce Lumpkin, College of Music; Sam
Magill, TCOM Director of Information Technology Services; Steve Miller,
Administrative Affairs; Tom Newell, Telecommunications (Ex-officio); Don
Palermo, Academic Administration; Jean Schaake, College of Arts and
Sciences; Juliet Getty, School of Merchandising and Hospitality
Management; Paul Schlieve, College of Education; Virginia Wheeless,
Associate Vice President and Director, University Planning and
Institutional Research. IRC Ex-officio Nonvoting Members: Bill
Buntain, Computing Center; Jim Curry, Microcomputer Maintenance Shop;
Paul Gandel, Computing Center; Richard Harris, Computing Center; Coy
Hoggard, Computing Center.
Voting members present: Cengiz Capan,
Cathy Cobb (for Steve Miller), Carolyn Cunningham, Paul Dworak (for
David Shrader), Chuck Fuller, Kandace Gandel (for Virginia Wheeless),
Larry Gleeson, Don Grose, Barbara Hall (for David Hartman), Monica
Holmes, Tom Newell (ex-officio), Jean Schaake, Paul Schlieve, Kathy
Swigger, Ray von Dran (chair).
Non-voting members
present: Bill Buntain (ex-officio), Jim Curry (ex-officio), Paul Gandel
(ex-officio), Richard Harris (ex-officio), Coy Hoggard (ex-officio), Sue
Harrison (recording Secretary).
Chairman von Dran reported that he reported three items to the IRC Steering Committee:
Items 1 and 2 were accepted by the Steering Committee; however, the
issue of renovating the Auditorium Building was returned to the
Instructional Technology Committee for reconsideration. Paul Gandel
added that Celia Williamson is working with a subcommittee to develop a
more detailed justification for the committee's recommendation, as well
as more concrete suggestions for alternative uses of the funding.
Discussion followed concerning use of the Internet which included a
case of legal action being brought against UTD regarding inappropriate
use of the Internet, and a question of whether or not to provide
warnings to students about the appropriate use of the service. It was
reported that Richard Rafes has taken this issue under advisement and it
was agreed that since there are already University policies and
procedures in place for handling any situations that may arise, nothing
further needs to be done to regulate the use of the Internet at this
time. It was suggested that this issue be addressed by the Instructional
Technology committee, and that it is insured that basic guidelines are
provided so that there is an avenue of recourse provided in the event
there is a situation that has to be dealt with. In addition, it was
recommended that instructors and lab supervisors be educated as to any
guidelines, policies and procedures in existence for handling incidents.
Kathy Swigger presented the finalized vision statement and
reported that the committee had not received any comments or requests
for changes to the statement; therefore, the committee decided to keep
the title of the statement Vision for the Role of Information
Technology rather than change it to Information Resources as had been
suggested at the last IRC meeting. A motion to accept the Vision
Statement was passed.
Cengiz Capan reported that the General Access Labs are working very well and experiencing no problems. The committee continues to discuss the changing nature of computing and is trying to keep the labs up-to-date in order to meet the needs of faculty and students. Two GAL policies are under revision at this time; one concerns definition of a continuing student with regard to who should have access to the labs; and the other concerns placing restrictions and limitations on laser printer output. Several methods of monitoring printer output, some of which are already in use in the labs, were discussed. It was reported that there are presently no color printers in the General Access Labs, but students do have access to one in C.I.S.
Richard Harris presented a tentative calendar for finalizing the
University Strategic Plan which aims at bringing the whole University
planning process in sync with the DIR reporting process. He also
distributed a proposed timeline which Susan Pierce, Virginia Wheeless,
and Cengiz Capan developed. Susan Pierce said it is hoped that the
timeline is set forth in a way that spreads the tasks out over the whole
year. She asked for feedback from the IRC members and said that the
Strategic Planning Committee will meet to iron out the details at its
next meeting and she will present the final timeline to the IRC at its
December meeting. It was announced that the SPC meetings are open to
anyone interested in attending.
Paul Schlieve reported that the E-Mail Task force would like the
IRC to select another committee to deal specifically with the issue of
electronic forms because electronic mail alone is such a complicated
issue that his task force doesn't have time to deal with electronic
forms. It was agreed that the Administrative Program Group would be the
appropriate forum for addressing the issue of electronic forms because
forms are key to administrative functions. The Chair proceeded by
removing electronic forms from the E-Mail Task force's charge and asked
that it be taken up by the Administrative Program Group. Regarding
E-Mail, Schlieve reported that in spite of the fact that this is an
evolving issue, the task force is hopeful that they will decide on a
system whereby everyone can communicate with each other. They will not
be recommending that there be a single mail package used as a standard
for the campus.
The need for
computerized classrooms was discussed and assigned to the Instructional
Technology Subcommittee, for further study.
Paul Gandel reported that
the Instructional Program Group met and talked about their charge and
briefly set goals and objectives. Tom Newell reported that the
Communications Program Group met and wished to make several
recommendations to the Council as set forth in the committee's report.
The Council agreed that Don Grose and Ray von Dran, who serve on the
University Planning Council, would see that the Program Group's
recommendations were carried to the next UPC meeting. Susan Pierce
reported that the Standards and Cooperation Program Group has met and
set their regular meeting time as the 2nd and 4th Mondays of each month,
2:00-4:00 pm, Personnel Conference Room, in Marquis Hall. The group has
met and reviewed the Information Resources Strategic Plan, Standards and
Cooperation goals, objectives, and strategies. They also reviewed
several proposals presented by Bill Buntain last May, and believe those
proposals will provide a good foundation for addressing some of the
issues of their area. One immediate recommendation the group wishes to
make is that Property & Inventory Control strongly emphasize assigning
individual custodianship to capital inventory, rather than all capital
inventory in a department assigned to the department head. A second
recommendation is that the purchase order on-line system be expanded to
list line items purchased and not just vendor name. Susan also reported
that the group is in the process of updating the Supported Computing
Items List (SCIL).
Minutes of Program Groups will be distributed to IRC members via
E-Mail.
The Chair reported that Richard Rafes has asked the IRC to draft a
policy, consistent with its recommendation to the IRC Steering
Committee, regarding the use of Internet News Service. Rafes will then
add the legal terminology to make it a legal policy. Paul Gandel
suggested that a simple policy statement could be made, such as This
resource should be used in accordance with policies and procedures
already in existence at UNT. Ray von Dran reminded the group of
questions raised at the last meeting regarding procedure to follow in
the case of reports of sexual harrassment in the use of this resource in
General Access Labs. Gandel reiterated that the policies and procedures
for complaints of this nature are already in place and that lab monitors
just need to be educated about them. The Chair appointed Paul Gandel,
Paul Schlieve and Arne Almquist as a subcommittee to draft a statement
for Mr. Rafes. It was agreed that training of lab monitors would be left
to the General Access Lab Committee to address.
Ray von Dran reported that he had presented the
IRC Vision Statement to the IRC Steering Committee and it was accepted;
the statement was also presented to the University Planning Council. The
Steering Committee was also advised of the need for $200,000 for the
campus communication infrastructure, for which there is no immediate
visible source of funds available. The $40,000 needed for enhancement
of existing wiring was not denied; however, the Steering Committee would
like to have a little more information about what buildings are
included. The Committee suggested that a department needing additional
wiring and having no funds should alert its vice president about that
need.
The Chair asked that the Communications Program Group 1)
prepare a detailed report to justify the expenditure of $40,000, for
presentation at the next IRC meeting; and 2) address the issues
associated with long-range planning for the wiring needs of the campus.
Richard Harris distributed a draft of a timeline for IRC planning
for Spring of 1994, explaining that if this timeline is followed, it
will afford the IRC Program Groups an opportunity to include their input
into the University planning process. There were no objections to
following the suggested timeline.
Each of the Program Group Conveners made reports, which indicated
they were organizing and beginning to set goals. The Standards &
Cooperation Program Group has updated the Supported Computing Items List
(SCIL). This list is available either on Gopher or in the Computing
Center.
It was indicated that current plans for implementation of the
WordPerfect Customer Advantage Program call for each college to have an
assigned software manager who would be responsible for consolidating
licensing information for quarterly reports to be submitted to the
Support Services Coordinator in the Computing Center. Multiple people
within a college could be authorized to download and install the
software in the program, but the college would submit a single report.
Any requests for modifications to this approach are to be presented to
Bill Buntain or to the Standards and Cooperation Program Group.
Celia Williamson distributed a report from the Instructional
Technology Committee, as well as a recommendation for the use of the
Main Auditorium, prepared by Mark Withers, of CIS. Williamson stated
that after further review of the issues relating to the renovation of
the Main Auditorium, the ITC wishes to stand by its original
recommendation to the IRC and submitted these documents in support of
that recommendation. A motion was passed to accept the ITC's report and
the recommendation of the Chair.
Mark Thacker, the Campus Wide Information Coordinator, presented a
demonstration of Gopher, showing the group how to use it and what
information is available on the service. He explained that Gopher is
available to anyone with an Ethernet card in their PC, and that an ID is
not needed.
Cengiz Capan stated that a proposal from the Computing Center or
the IRC needs to be approved so that Bill Buntain can move forward with
obtaining PC software site licenses for the whole campus. He urged that
something be done quickly. The Chair charged the Standards & Cooperation
Program Group to prepare such a proposal and bring it to the next IRC
meeting.
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