GroupWise 5.2 Proxy
By Pat Evans, Campus Wide Networks Computer Support Specialist
This is intended to be the first in a series of educational and informational GroupWise articles.
So, youve been using GroupWise 5.2 for a while now. Youre cruising along, reading and sending mail, maybe even using calendar functions to record your work progress during the day. And youre bored. Or swamped. How would you like to spice up you GroupWise adventures? One way to enhance your GroupWise day is to try Proxy.
What is Proxy?
Proxy is defined by Websters Dictionary in part as: "authority or power to act for another." With GroupWise Proxy that is exactly what you will be able to do. Proxy allows you to define who you wish to have access to your mail, calendar, notes, tasks, alarms and notifications. If you are the person granting proxy rights, you will be able to let someone else schedule all your appointments or even answer the mail while you work on more important matters that tricky eight-foot putt. If you are the person whos been given proxy rights, now youll be able to view the world from the grantors eyes. Of course what you see there is a whole other matter. Needless to say, Proxy can be a very powerful tool, and like any powerful tool, can be abused. We will explore that issue later.
So, you decide you want to work on that troubling long putt. To free up your time, you decide to grant Proxy rights to your administrative assistant so that they can handle your calendar and filter through the daily grind of messages from colleagues, students and friends. To do so, you do the following steps:
Thats all there is to it. Oh, one other thing, you do have to tell the person youve granted proxy rights that they now have all this newfound power.
What if youve been given Proxy Rights?
Your day has started off just like many others, so many deadlines and so little time. Your boss comes over and says that theyve come to trust you and your work so much that theyve given you proxy rights to their GroupWise account. Also, would you mind managing their mail and all necessary appointments for their schedule this semester? Now, you could say, "Great, another duty", but youre a savvy GroupWise user and top-notch assistant and thus you see this a golden opportunity to actually make life a little easier. With you in some control of the bosses calendar, you can exercise the power to manage office time all from one location, your GroupWise at your desk.
Having looked in Help on how to accept Proxy rights, you know you need to do the following:
What can you do with Proxy?
To be more accurate, what do you want to give access and rights to, and just how much rights? Well, proxy is a security issue at its heart with the bottom line being how much you are allowing someone else to read and/or write to your GroupWise account. Access Rights are easily broken into two intuitive categories - Read and Write, and four or five options (depending on o/s platform).
As youd guess, Read simply allows you to read the contents of the grantors mailbox. Read can be specified for each type of item, or not at all. So even if youve been given rights to view the bosss Appointments, you may not be allowed to read his or her mail.
You have all the same rights as Read, but now you can send and create stuff in the item given rights to. Not only can you view the bosss Appointments you can schedule appointments. The ultimate level of trust would come when granted write access to the bosss mail. (As a cautionary warning, if you do grant write access to your mail, be aware that if that person youve granted write access to sends a mail item out written while proxied into your account, that mail will indicate you wrote and sent it. Please be careful when granting this particular right to your mail.)
Subscribe to my Alarms
As the options states, every time the proxy grantor has an alarm go off, you will get the same alarm. However, there are a couple of requirements to make this happen: first, you have to be on the same post office and you must have GroupWise Notify running on your machine.
Subscribe to my Notifications
With this option enabled, you will be notified each and every time mail goes out or comes in depending on what the grantor wants to be notified about. This option shares the same requirements as alarms: you must be on the same post office and you must have Notify running on your machine.
This is the "full monty" of trust. If granted this right, you now have complete access to the proxy grantors mailbox. If you have Modify rights, you can change the rules and option they operate by, including who else has access to their mailbox.
Allows you to archive items in the grantors mailbox.
Read Items Marked Private
If Modify was the full monty of trust, this is the Holy Grail of trust. You can literally read everything in the grantors mailbox, including items marked private. If you dont have this right granted, the grantor can hide stuff from you by using Mark Private from the Actions menu.
A few last words about Proxy
Now youre pretty much Master of the GroupWise Universe when it comes to Proxy. It is a learning experience that may make your day and the manipulation of daily information much more manageable. Youve got read rights to your bosses mail, and write rights to the calendar, and youre on top of the flow of information in and out of their mailbox. Youre happy and the boss is finally getting a handle on that tricky putt. One thing youve noticed could make it easier for everyone not just yourself, but for everyone in your office (especially true if youve got people going here there and everywhere) and you need to know what theyre doing and where they are. Its Proxy read rights of the Minimum User Access.
Minimum User Access will allow everyone in the system to Proxy into your calendar, your colleagues or your bosses Calendar. This can prove useful later when you need to know if they are or are not available for a scheduled meeting, and why. (The catch here is that everybody needs to be using the calendar for this to work!)
As you may have noticed, Proxy pretty much makes your GroupWise Mailbox open for all people youve granted proxy rights. However, for the sake of privacy, you can always mark your mail and your appointments Mark Private, if you havent already given them that great proxy right.
If youd like to learn more about GroupWise and the many features it provides to make your collaborative efforts more productive and satisfying, please visit the following URLs: