GroupWise Document Management: Creating Documents
This is the third in a series of articles on the topic of GroupWise Document Management. This article does not deal specifically with the GroupWise Macintosh Client, which will be covered at a later date.
By Andrew McGregor, Messaging Support Specialist
This short article will describe the process of creating documents in the GroupWise DMS. There are two ways to create documents in the GroupWise DMS, and they are very easy to master. If you read the previous article, some of the material will be very familiar to you.
Creating Documents Using the "Create New Document" dialog box
The first way to create a document is to use the "Create New Document" dialog box. The second way is to use the application integrations in conjunction with a fully integrated application. Let's look at how you would do it with the "Create New Document" dialog box.
At this point, the "New Document" dialog box will appear, and you will need to type in a subject for your document. If you don't type in a subject, the subject field in the GroupWise client will be blank. If you wish to open the document to edit it, you can put a check in the check box beside Open document now, otherwise leave it blank, and the document reference will be created in the client, so you can open it later. You'll want to set the rights for the document at this point, so click on the "Properties" button.
To save the document, when you are done editing, you simply close the document as normal, and it will be saved into the library.
The second way to create a document in GWDMS is using the application integrations. The integrations allow you to start the creation of a document in the corresponding application rather than the GroupWise client and then store the document in the library without going through the import process. We dont encourage this procedure at the present time, since some of the integrations tend to be problematic, so I wont pursue this subject any further. There are other features that are basic to GWDMS that still need covering, so until next time . . .
Stay tuned for more neat GroupWise Document Management features next time. If you want to do some reading in the meantime, check out the topic of "Document Management" in the Novell GroupWise Cool Solutions vault.