IRC News Minutes provided by Sue Ellen Richey, Recording Secretary

IRC Regular Voting Members: Judith Adkison, College of Education; Ginny Anderson, Fiscal Affairs; Donna Asher, Administrative Affairs; Sue Byron, Faculty Senate; Carolyn Cunningham, Student Affairs; Jim Curry, Academic Administration; David Griffiths, Student Association, Don Grose, Libraries; Jenny Jopling, Instruction Program Group; Joneel Harris, Administrative Program Group; Elizabeth Hinkle-Turner, Standards & Cooperation Program Group; Allen Livingston,Graduate Student Council; Dan Mauldin, University Planning Council; Ramu Muthiah, School of Community Services, GALMAC; Jon Nelson, College of Music; Robert Nimocks, Director, Information Technology,UNTHSC; Steve Oeffner, UNT Health Science Center; Russ Pensyl , School of Visual Arts; Patrick Pluscht, Distributed Learning Team; Mark Rorvig, Research Program Group; Paul Schlieve, Communications Program Group; Kathleen Swigger, College of Arts and Sciences; Philip Turner, Associate Vice President of Academic Affairs for Distance Education and Dean of the School of Library and Information Resources (Chair, IRC);; Virginia Wheeless, Chancellor; John Windsor, College of Business. IRC Ex-officio Nonvoting Members: Leslie Bowden, Telecommunications; Jim Curry, Microcomputer Maintenance Shop; Michael Forster, UNT Health Science Center; Richard Harris, Computing Center; Coy Hoggard, Computing Center; Maurice Leatherbury, Computing Center; Sue Ellen Richey, Computing Center (Recording Secretary). [As of 9/99]

January 18, 2000

The minutes of the December 14, 1999 meeting were approved as distributed. [They will be included in Benchmarks Online at a later date. -- Ed.]

Distributed Computer Support Management Team

Dr. Leatherbury reported that the Distributed Computer Support Management Team is still looking at the Hewlett Packard printer maintenance question.

Instruction Program Group

Jenny Jopling reported for the Instruction Program Group that the subcommittee considering the usefulness of SmartForce software is still working on that project.

Administrative Program Group

Joneel Harris reported for the Administrative Program Group that everything went very smoothly with the roll over into January of 2000. She remarked that the Computing Center’s efforts contributed greatly to that success. Coy interjected that a couple of problems were detected and repaired. Coy reported that the roll-over committee had meetings during the 12/31-01/01 period and found that they were "over-prepared" when they went through their prepared drill. In answer to a question from Dr. Turner, Coy stated that the 29^th of February will be another date on which problems could arise and the Computing Center will be on alert for any glitches at that time.

Jon Nelson expressed appreciation for all the work done by Coy and the Y2K remediation team to prevent problems with the roll-over.

Student E-mail

Maurice Leatherbury presented the Draft Student E-mail Policy, and asked for discussion and final vote on either the short form or the long form of the policy. During the discussion, it was suggested that the short version make reference to policy implementation procedures which can be contained in a separate document and made available in various ways. Jon Nelson moved to adopt the short form of the policy; Mark Rorvig seconded. Ginny Anderson moved to adopt a friendly amendment adding a statement referencing the procedure document. Maurice agreed, and said he would compose appropriate wording for the reference statement. It was noted that the Standards & Cooperation Program Group would maintain the policy and procedure documents. Joneel seconded the amendment and the council voted unanimously to accept the amendment.

In additional discussion it was suggested, and Maurice agreed, that a statement be added to the procedures document explaining how long a student’s email account would be effective, following graduation or withdrawal from UNT. Maurice stated that he would make the term compatible with the Registrar’s definition of a continuing student. A vote was taken and the short version of the email policy was passed unanimously.

Maurice reported that the EagleMail system is now up and running and that the Bulk email system is being tested and should be ready to use soon. Maurice distributed fliers announcing the new student email system.