IRC Regular and Ex-officio Voting Members: Judith Adkison, College of Education; Ginny Anderson, Fiscal Affairs; Donna Asher, Administrative Affairs; Craig Berry, School of Visual Arts; Cengiz Capan, College of Business, GALC; Bobby Carter, UNT Health Science Center; Christy Crutsinger, Faculty Senate; Jim Curry, Academic Administration; VACANT, Student Association; Duncan Engler, University Planning Council; Don Grose, Libraries; Jenny Jopling, Instruction Program Group; Joneel Harris, EIS Project Group; Elizabeth Hinkle-Turner, Standards and Cooperation Program Group; Abraham John, Student Affairs; Christine Mitchamore,Graduate Student Council; Ramu Muthiah, School of Community Services; Jon Nelson, College of Music; Robert Nimocks, Director, Information Technology,UNTHSC; Patrick Pluscht, Distributed Learning Team; Mark Rorvig, Research Program Group (Acting Chair); Paul Schlieve, Communications Program Group; Kathleen Swigger, College of Arts and Sciences; Philip Turner, School of Library and Information Science and University Planning Council (Chair, IRC); Virginia Wheeless, Chancellor for Planning. IRC Ex-officio Nonvoting Members: VACANT, Telecommunications; Charles Andrews, GALMAC; Bill Buntain, Computing Center Networking; Jim Curry, Microcomputer Maintenance Shop; Richard Harris, Computing Center and University Planning Council; Coy Hoggard, Computing Center/Administrative; VACANT, UNT Health Science Center; Maurice Leatherbury, Computing Center/Academic; Sue Ellen Richey, Computing Center (Recording Secretary). [As of 9/2001]
November 20, 2001
VOTING MEMBERS PRESENT: PHILIP TURNER, Chair, RICHARD HARRIS, LOU ANN BRADLEY (for DON GROSE), ELIZABETH HINKLE-TURNER, JUDITH ADKISON, JONEEL HARRIS, MARK RORVIG, CENGIZ CAPAN, NANCY MCCRAY (for VIRGINIA WHEELESS), DUNCAN ENGLER, WIL CLARK (for JOHN PRICE), CRISTINE MITCHAMORE, CHRISTY CRUTSINGER, JIM CURRY, CRAIG BERRY, JENNY JOPLING NON-VOTING MEMBERS PRESENT: DOUG MAINS, RICHARD HARRIS, MAURICE LEATHERBURY, COY HOGGARD, CHARLES ANDREWS, SUE ELLEN RICHEY (Recording Secretary) MEMBERS ABSENT: PAUL SCHLIEVE, RAMU MUTHIAH, KATHLEEN SWIGGER, ROBERT NIMOCKS, JON NELSON, DONNA ASHER, ABRAHAM JOHN, BOBBY CARTER, GINNY ANDERSON, BILL BUNTAIN, BECKY MORGAN, PATRICK PLUSCHT GUESTS: JENNIFER LAFLEUR, RICH ANDERSON, CHARLOTTE RUSSELL, CATHERINE HARDY
The minutes of the October 16th meeting were approved as distributed.
Maurice Leatherbury reported for the DCSMT that they are still reviewing Office XP and will report to the IRC when that review is completed.
Instruction Program Group
Jenny Jopling reported for the Instruction Program Group that Counseling & Testing has decided to move its ETS to the Gateway Center, and originally only had room for 8 testing workstations for other than ETS usage but have agreed to increase that number to 12 workstations. It is not anticipated that their facility will be very useful for the University campus as a whole because it wouldnt accommodate an entire class for testing. It can be used for CLEP testing as well as a place where distributed learning students could be tested, at least on a small scale.
EIS Planning Group
Joneel Harris reported for the EIS Planning Group that the three vendor overview presentations have been held, and were well attended, and said she was not sure of the general response to those presentations. The Planning Group is about to begin holding the detailed presentations which will involve the more functional aspects of the three systems. The schedule for all but one of the presentations is final and can be viewed at the web site. The only time conflict to be resolved is a presentation planned for the day UNT football team plays in the New Orleans Bowl game. An alternative date will be found and announced later. Joneel welcomed IRC members to attend at least the introductory presentations.
Cengiz Capan asked Joneel to explain the implementation approach, specifically did they plan to change UNTs business processes to match the vendors software products, as opposed to changing the software to match UNTs existing business processes. Joneel replied that the Family Product Team Leaders are committed to looking at the product and best practices and adapting our way of doing business as much as possible to the software products; however, when it comes to compliance issues, that may not work. It is clear that some software modifications will have to be made. It was acknowledged that there will be problems across the campus when existing business processes are changed.
Research Program Group
Mark Rorvig announced that the Research Program Group will be meeting in the adjoining Conference Room immediately following the IRC meeting and invited IRC members to attend. They will discuss the increasing need for computing resources at UNT.
Standards & Cooperation Program Group
Elizabeth Hinkle-Turner reported for the Standards & Cooperation Program Group that as a result of comments at the October IRC meeting, there has been a revision of the UNT Information Resources Security Policy and she turned the discussion over to Maurice Leatherbury. Electronic copies of the revised policy as well as an accompanying draft of a UNT Information Security Handbook for Faculty, Staff, and Students were distributed prior to the meeting. Maurice explained that after reviewing state regulations and looking at what other universities have done, a revised draft of the Security Policy and a Handbook were prepared for consideration by the IRC. He asked that the handbook, when and if approved by the IRC be considered a living document so that IRC approval would not be required for changes to be made in it from time to time. This new Security Policy will replace the existing Microcomputer Data Integrity and the Information Resources Security policies. A vote on the acceptance of the new policy and handbook will be on the agenda at the December IRC meeting.
Distributed Learning Center
Jenny Jopling reported for Patrick Pluscht and the Distributed Learning Center that they are about to fill their Media Specialist position with someone who is a former producer for PBS in Wisconsin. The Center is working on completing the approximately 30 courses under production for Web-based delivery in the spring, and getting ready for on-line training for the Excellence in Teaching On-Line course which will be offered to faculty over WebCT in the spring.
IRC Charge and Composition
The Chair asked for a motion to adopt the revised IRC Charge and Composition, which was presented at the October meeting. Cengiz Capan moved for approval of the revised document; Craig Berry seconded the motion. Richard Harris stated that the three changes that were suggested at the October IRC meeting were incorporated into the new document which is being voted on today. The motion passed and the new IRC Charge and Composition was approved.