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IRC News

Minutes provided by Sue Ellen Richey, Recording Secretary

Committee Graphic

IRC Regular and Ex-officio Voting Members: Judith Adkison, College of Education; Ginny Anderson, Fiscal Affairs; Donna Asher, Administrative Affairs; Craig Berry, School of Visual Arts; Cengiz Capan, College of Business, GALC; Bobby Carter, UNT Health Science Center; Christy Crutsinger, Faculty Senate; Jim Curry, Academic Administration; VACANT, Student Association; Duncan Engler, University Planning Council; Don Grose, Libraries; Jenny Jopling, Instruction Program Group; Joneel Harris, EIS Project Group; Elizabeth Hinkle-Turner, Standards and Cooperation Program Group; Abraham John, Student Affairs; Christine Mitchamore, Graduate Student Council; Ramu Muthiah, School of Community Services; Jon Nelson, College of Music; Robert Nimocks, Director, Information Technology, UNTHSC; Patrick Pluscht, Distributed Learning Team; Mark Rorvig, Research Program Group (Acting Chair); Paul Schlieve, Communications Program Group; Kathleen Swigger, College of Arts and Sciences; Philip Turner, School of Library and Information Science and University Planning Council (Chair, IRC); Virginia Wheeless, Chancellor for Planning. IRC Ex-officio Nonvoting Members: VACANT, Telecommunications; Charles Andrews, GALMAC; Bill Buntain, Computing Center Networking; Jim Curry, Microcomputer Maintenance Shop; Richard Harris, Computing Center and University Planning Council; Coy Hoggard, Computing Center/Administrative; VACANT, UNT Health Science Center; Maurice Leatherbury, Computing Center/Academic; Sue Ellen Richey, Computing Center (Recording Secretary). [As of 9/2001]

February 19, 2002

VOTING MEMBERS PRESENT: PHILIP TURNER, Chair, DON GROSE, ELIZABETH HINKLE-TURNER, DUNCAN ENGLER, JONEEL HARRIS, CRISTINE MITCHAMORE, JENNY JOPLING, LOU ANN BRADLEY, JON NELSON, VIRGINIA WHEELESS, CHRISTY CRUTSINGER, JIM CURRY, JUDITH ADKISON, ARMIN MIKLER (for KATHLEEN SWIGGER), SEAN HIATT

NON-VOTING MEMBERS PRESENT: RICHARD HARRIS, PATRICK PLUSCHT, MAURICE LEATHERBURY, COY HOGGARD, KENN MOFFITT, CHARLES ANDREWS, SUE ELLEN RICHEY (Recording Secretary)

MEMBERS ABSENT:  DOUG MAINS, RAMU MUTHIAH, ROBERT NIMOCKS, BOBBY CARTER, CRAIG BERRY, JOHN PRICE, MARK RORVIG, DONNA ASHER, ABRAHAM JOHN, GINNY ANDERSON, BILL BUNTAIN, CENGIZ CAPAN

Correction

Richard Harris pointed out that he had been present at the January meeting, although the minutes showed him as absent.  The Recording Secretary duly noted that error, and the minutes were then approved with that one correction.

IR Steering Committee

Dr. Turner and Richard Harris both noted that at the most recent IR Steering Committee meeting, there had been no IRC items for discussion. Richard reported that the Security Policy approval is still pending because it is under review by the University Attorney.

DCSMT

Maurice Leatherbury reported for the DCSMT that they continue their evaluation of Office XP, and to date have found no major problems with it. The group discussed the Computing Center providing 2nd level Unix Linux support to departments who want to run Linux on desktop machines. Maurice explained that 2nd level support is higher level problem-solving support after the user has unsuccessfully sought help for a problem from their own distributed support group.

Instruction Planning Group

Jenny Jopling reported for the Instruction Planning Group and distributed a proposal for System Status reporting. Basically the proposal is to use the existing Remedy trouble ticket system, which is configured to record and post system outage status from the Computing Resources and Support web page through a link entitled, “List of Current Campus System Outages Reported on Remedy.” The suggested procedure would be for the distributed and/or central support representative take the following steps immediately upon notification that their system is down, before actual work is initiated for solution of the problem:

1. Enter an online trouble ticket stating that the system is down.

2. Call the Computing Center Help Desk at 940/565-2324 to advise that the system is down. If this call is made after Help Desk hours, the call should still be made and the caller should opt to be transferred through the answering system to the after-hours Operator in the GAB as an alternate route for notification.

3. Upon restoration of active system status, the distributed and/or central support representative will close the online trouble ticket to prevent posting of false information that might mislead users experiencing other difficulties with their system.

Jenny explained that the stated procedure is currently in operation. Kenn Moffitt offered to put an announcement of an extended outage on the main UNT web page if the responsible party will notify him when the outage occurs, and when it has been remedied. Jenny will take the suggestions back to the committee and present a revised proposal for a vote at the March IRC meeting.

Communications Planning Group

Lou Ann Bradley reported for the Communications Planning Group that they had prepared a proposal for a new campus-wide policy regarding the addition of devices to the UNT network, copies of which she distributed. According to the proposed policy, “the policy is intended to define a procedure that will insure optimal secure continuous network services to all campus units through a review of Communications Devices and High-Bandwidth Servers prior to their deployment on UNT-NET.” The proposal also included a blank form which is to be used when requesting to attach a new device. Lou Ann stated that the proposal has been brought before the DCSMT and they had no objections to it. During the discussion that followed, it was explained that if approved, this policy would appear in the Computing Resources section of the University policy manual. Richard Harris suggested that the Communications Planning Group should have the authority to review the requests to add devices and recommend to some authoritative position the approval or denial of the requests, explaining that IRC Planning Groups really don’t have authority to enforce policy. Lou Ann agreed to take that suggestion by to the committee and a revised draft will be presented for a vote at the March IRC meeting.

EIS Planning Group

Joneel Harris reported that the EIS Planning Group has completed vendor demonstrations and presentations. At this point, no vendors have been excluded from the RFP bid process. The group has recently heard presentations by Bob Woelfel of HSC on a Best of Breed versus Single Vendor solution, and by John Hooper on the Technical Advantages and Disadvantages of each vendor. John Hooper’s presentation is available on the EIS web site and they will try to get Bob Woelfel’s presentation on there as well. Further, the Software Family leaders are in the process of documenting the advantages and disadvantages of the functional elements of each vendor’s offering. In addition, a site visit has been scheduled at TCU as a user of the PeopleSoft product, as well as a site visit to the University of Houston, another PeopleSoft user. No site visits have yet been scheduled to institutions using SCT. The Core Project Team will meet on February 28th to discuss the advantages and disadvantages of the functional elements. Several members of the group will be attending the Edutex conference later this week where they will be able to discuss this type of implementation with other university representatives. The Planning Group hopes to have a recommendation before the next Board of Regents meeting and will be inviting all three vendors to make a best and final offer. Joneel also pointed out that PeopleSoft has announced that they have a relationship with WebCT.

Standards & Policy Planning Group

Ken Moffitt, the new Chair of the Standards & Policy Planning Group, reported that they are working on a new Web and Sensibility Policy.

Distributed Learning Team

Patrick Pluscht reported for the Distributed Learning Team that the WebCT server had been successfully upgraded over the weekend. He invited any interested persons to attend a WebDAV demonstration at 11:00 a.m., Thursday, February 21, in ISB 201. Austin Laird will present a demo that will cover internet working protocol, security, web authoring, and authentication. Patrick also announced that the Texas Distance Learning Annual Conference will be held on April 2-4, 2002, and everyone is welcome. It will be held in the Westin Beechwood Hotel near the Texas Motor Speedway.

Maurice Leatherbury announced that UNT will be beta testing the new release of WebCT this summer. It is hoped that the new release will solve some of the scalability and performance problems that have been experienced.

Student Computing Planning Group

Elizabeth Hinkle-Turner announced that she is the chair of the new Student Computing Planning Group, and current members are: Cengiz Capan, Charles Andrews, Sean Hiatt, Shawn Adams, and Cristine Mitchamore.

EIS Planning Group

Joneel added a note to her previous report of the EIS Planning Group. The group has begun review of vendors who responded to the RFP for professional services in the implementation of the EIS project. Higher Education Advisors Consultant, Bob Walling, is assisting with the evaluation of the responses to this RFP.

Teaching With Technology Grant

Maurice Leatherbury reported that the Teaching With Technology Grant review process is underway, having received 26 grant proposals totaling $356,644. He noted that only $150,000 has been allocated for these grants so the decision making process will be very difficult.

There being no further business, the meeting was adjourned at 2:40 p.m.

IRC Meeting Schedule

The IRC generally meets on the third Tuesday of each month, from 2-4 p.m., in the Administration Building Board Room. From time to time there are planned exceptions to this schedule. This fiscal year, the December meeting was changed to December 11th, and the May meeting to May 7th. All meetings of the IRC, its program groups, and other committees, are open to all faculty, staff, and students.