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IRC News

Minutes provided by Sue Ellen Richey, Recording Secretary

Committee Graphic

IRC Regular and Ex-officio Voting Members: Judith Adkison, College of Education; Donna Asher, Administrative Affairs; Craig Berry, School of Visual Arts; Lou Ann Bradley, Communications Planning Group; Cengiz Capan, College of Business and GALC; Bobby Carter, UNT Health Science Center; Matt Creel, Student Government Association; Christy Crutsinger, Faculty Senate; Jim Curry, Academic Administration; Don Grose, Libraries and University Planning Council; Joneel Harris, EIS Planning Group; Elizabeth Hinkle-Turner, Student Computing Planning Group; Tom Jacob, College of Arts and Sciences; Abraham John, Student Development; Jenny Jopling, Instruction Planning Group; Armin Mikler, Research Planning Group; Kenn Moffitt, Standards and Cooperation Program Group; Ramu Muthiah, School of Community Services; Jon Nelson, College of Music; Robert Nimocks, Director, Information Technology, UNTHSC; John Price, UNT System Center; Philip Turner, School of Library and Information Science and University Planning Council (Chair, IRC); VACANT, Graduate Student Council; VACANT, Staff Council; VACANT, University Planning Council; Virginia Wheeless, Chancellor, for Planning; Carolyn Whitlock, Finance and Business Affairs;  IRC Ex-officio Nonvoting Members: Jim Curry, Microcomputer Maintenance and Classroom Support Services; Richard Harris, Computing Center and University Planning Council; Coy Hoggard, Computing Center/Administrative; Judy Hunter, GALMAC; Maurice Leatherbury, Computing Center/Academic; Doug Mains, UNT Health Science Center; Patrick Pluscht, Center for Distributed Learning; Sue Ellen Richey, Computing Center (Recording Secretary); Ken Sedgley, Telecommunications.

July 16, 2002

VOTING MEMBERS PRESENT:  PHILIP TURNER, Chair, LOU ANN BRADLEY, MELODY KELLY (for DON GROSE), ELIZABETH HINKLE-TURNER, DUNCAN ENGLER, CRISTINE MITCHAMORE, JUDITH ADKISON, SEAN HIATT, RAMU MUTHIAH, NANCY MCCRAY (for VIRGINIA WHEELESS), CENGIZ CAPAN, WIL CLARK (for JOHN PRICE), JONEEL HARRIS NON-VOTING MEMBERS PRESENT:  RICHARD HARRIS, CHARLES ANDREWS, PATRICK PLUSCHT, MAURICE LEATHERBURY, SUE ELLEN RICHEY  (Recording Secretary) MEMBERS ABSENT:  BILL BUNTAIN, CRAIG BERRY, TOM JACOB, JENNY JOPLING, ROBERT NIMOCKS, KENN MOFFITT, ARMIN MIKLER, CHRISTY CRUTSINGER, JIM CURRY, COY HOGGARD, BOBBY CARTER, DONNA ASHER, JON NELSON, DOUG MAINS, ABRAHAM JOHN, GINNY ANDERSON GUESTS:  JENNIFER LAFLEUR, JUDY HUNTER

Minutes Corrected

Maurice Leatherbury pointed out that the word “Linux” was misspelled in the minutes of the June 18, 2002 meeting.  With that one correction, the minutes were approved as distributed.

IR Steering Committee

There was no report from the IR Steering Committee, since there had been no meeting since the last IRC meeting.

Strategic Planning Committee

Richard Harris reported that the Strategic Planning Committee had met to evaluate the proposals for the TIF grant funds. He distributed the minutes from their meeting, and summarized the results of their discussion as follows:

 The TIF grant funds were to be distributed as specified:

1)      $110,000 for WebCT

2)      $46,800 for Videoconferencing for educational diagnosticians

3)      $21,000 for Student electronic portfolio development

4)      $105,000 for two UNT SCD videoconference rooms

Remaining funds are to be allocated to course development, and if not used, will revert to other proposals.

Cengiz Capan raised the question of the deadlines for responding to the internal RFP for use of TIF grant funds for course development, asking why there are two deadlines and why the early first deadline. Maurice replied that because all of the TIF funds must be committed by August 30, 2003, the planning and course development must begin as soon as possible.

EIS Planning Group

Joneel Harris reported for the EIS Planning Group that the PeopleSoft contract has been signed with an overall $700,000 additional savings to UNT. Negotiations are in progress on the Ciber Implementation contract and it is hoped that it will be signed soon.  Joneel noted that some PeopleSoft training is taking place now to prepare project leaders for the initial phases of the software implementation.

Standards and Policy Planning Group

Maurice Leatherbury reported for the Standards and Policy Planning Group that they had not met but have a meeting scheduled for July 30th at which they will be finishing their work on the accessibility policy and begin work on a plan for campus-wide desktop replacement.

Student Computing Planning Group

Elizabeth Hinkle-Turner reported for the Student Computing Planning Group that their plans for providing information on campus computing in Freshman orientation sessions have been very successful. She announced that the equipment in the Adaptive Lab in Chilton Hall is being re-distributed to other general access labs with the intended result being better computing services for special needs students. There will now be separate testing facilities in the Office of Disability Accommodations and the ISB 110 lab will have more adaptive equipment. The ISB 110 lab will be closed during the month of August while renovations are being made and equipment moved. A new Brailler system and scanner are being purchased also. In answer to a question from Cengiz Capan, Elizabeth explained that notification to students will be handled by signs posted across campus, and in Freshman orientation sessions. It was suggested that a mailing be done so that students not coming to campus during the summer will be advised before returning in the Fall; it was also suggested that the ODA office be contacted to see if they plan such a mailing.

Other Business

It was determined that since there is no pressing business to conduct in August, there will be no August meeting of the IRC.

The meeting was adjourned at 2:35 p.m.

September 17, 2002

VOTING MEMBERS PRESENT:  RICHARD HARRIS (Chair, in PHILIP TURNER’s absence), LOU ANN BRADLEY, ELIZABETH HINKLE-TURNER, DUNCAN ENGLER, MATT CREEL, RAMU MUTHIAH, CRAIG BERRY, TOM JACOB, KENN MOFFITT, CHRISTY CRUTSINGER, JIM CURRY, ABRAHAM JOHN (for JONEEL HARRIS), DONNA ASHER,  CAROLYN WHITLOCK. NON-VOTING MEMBERS PRESENT:  DOUG MAINS, COY HOGGARD, JUDY HUNTER, PATRICK PLUSCHT, MAURICE LEATHERBURY, SUE ELLEN RICHEY  (Recording Secretary) MEMBERS ABSENT:  CENGIZ CAPAN, JENNY JOPLING, PHILIP TURNER, JOHN PRICE, VIRGINIA WHEELESS, JUDITH ADKISON, DON GROSE, ROBERT NIMOCKS, ARMIN MIKLER, BOBBY CARTER, JON NELSON GUESTS:  JENNIFER LAFLEUR, B.K. BLEAKLEY

Minutes Corrected

Maurice Leatherbury corrected the minutes of the July 17th meeting, adding the word “schedule” to the sentence regarding the campus-wide desktop replacement, to read as follows:

 “Maurice Leatherbury reported for the Standards and Policy Planning Group that they had not met but have a meeting scheduled for July 30th at which they will be finishing their work on the accessibility policy and begin work on a plan for campus-wide desktop replacement schedule.”

IR Steering Committee

Richard Harris reported that the IR Steering Committee has not met since the last IRC meeting; but that committee has taken the action of approving the move of the Computing Center into the Research Park, 2nd floor, West Bay (designated E-bay).  The process of connecting communications and preparing the building is underway in order for the EIS Project Team to move in around late December.

Distributed Computing Support Management Team 

Maurice Leatherbury reported for the Distributed Computing Support Management Team that at their last meeting Jim Curry demonstrated a new Tablet PC, a super PDA device, which has full desktop capability.

EIS Planning Group

Coy Hoggard reported for the EIS Planning Group and introduced B.K. Bleakley, who is the Manager of the Ciber implementation team. Coy explained that in the spring a recommendation was made to purchase PeopleSoft software, and Ciber was selected as the consulting firm to serve as our implementation partner. This recommendation was approved by the administration and the Board.  In June and July contract negotiations were successfully completed with both of those firms. In August PeopleSoft training began in order to prepare the project  team for the Fit Gap Analysis.

The Fit Gap Analysis will point out how the PeopleSoft software will work with UNT’s business practices and where gaps occur between the software and the business practices. Ciber is leading the effort on this and plans to be finished in November. They will then prepare a project plan in December. Also in August, the development of a Project Charter began and has just been completed and approved by the EIS Steering Committee.  Between now and November, the team will work on establishing the PeopleSoft technical environment and in November and December Ciber will install PeopleSoft software, after which PeopleSoft will come here to certify Ciber’s implementation work. Workspace for 60-70 people will be set up in the Research Park by January and the Training Lab will also be moved from Marquis Hall to the Research Park.  In January, the actual implementation will begin. Tentative plans are for the major PeopleSoft modules to be implemented in the following order:

1)  Financials;

 2)  Contributor Relations (concurrent with Financials);

 3)  Human Resources System, including Payroll; and 

4) Student Administration. 

They will not have a schedule for implementation of these modules until the Fit Gap Analysis is completed and have the project plan from Ciber. Even the order in which the modules are implemented may change once Ciber has presented their plan and made their recommendations. Coy stated that further information is being provided, and updated regularly at www.unt.edu/eis.

B.K. made a few comments regarding the project, stating that there is a large group involved in the implementation project.  She said that the Ciber group is glad to be here and is encouraged by the participation of UNT staff on the project.  She said the group would make every effort to get out as much information about the project as possible, as it goes forward.

Instruction Planning Group

Patrick Pluscht reported for the Instruction Planning Group that Jenny Jopling is busy working on the WebCT Texas 2002 Conference.

Communications Planning Group

Lou Ann Bradley reported that the Communications Planning Group plans to meet at the end of September.

Standards & Policy Planning Group

Kenn Moffitt reported for the Standards & Policy Planning Group and distributed copies of the draft Desktop Computer Replacement Schedule; the proposed University of North Texas Web Accessibility Policy; and a second version of the Web Accessibility Policy with Guidelines.  There was a short discussion during which it was noted that the Macintosh requirements were omitted in this printing of the Desktop Computer Replacement Schedule and Maurice Leatherbury said he would make sure a revised Schedule was distributed to IRC members.  Both of these items will be placed on the agenda for a vote at the IRC’s October meeting.  Kenn asked that members send him any comments regarding the documents prior to the next IRC meeting.

Student Computing Planning Group

Elizabeth Hinkle-Turner reported that the Student Computing Planning Group has not met since July, but will meet as soon as they have new student representatives for this semester.

Distance Learning Team

Patrick Pluscht reported for the Distance Learning Team that they will meet Thursday, September 19th.  He announced that there will be an upcoming series of satellite downlinks dealing with ADA, Copyright, and Plagiarism issues.

IRC Meeting Schedule

The IRC generally meets on the third Tuesday of each month, from 2-4 p.m., in the Administration Building Board Room. From time to time there are planned exceptions to this schedule. This fiscal year, the December meeting was changed to December 11th, the April meeting was cancelled, and the May meeting changed to May 7th. There was no meeting in August. All meetings of the IRC, its program groups, and other committees, are open to all faculty, staff, and students.