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IRC Regular and Ex-officio Voting Members: Judith Adkison, College of Education; Donna Asher, Administrative Affairs; Craig Berry, School of Visual Arts; Lou Ann Bradley, Communications Planning Group; Cengiz Capan, College of Business and GALC; Bobby Carter, UNT Health Science Center; Matt Creel, Student Government Association; Christy Crutsinger, Faculty Senate; Jim Curry, Academic Administration; Don Grose, Libraries and University Planning Council; Joneel Harris, EIS Planning Group; Elizabeth Hinkle-Turner, Student Computing Planning Group; Tom Jacob, College of Arts and Sciences; Abraham John, Student Development; Jenny Jopling, Instruction Planning Group; Armin Mikler, Research Planning Group; Kenn Moffitt, Standards and Cooperation Program Group; Ramu Muthiah, School of Community Services; Jon Nelson, College of Music; Robert Nimocks, Director, Information Technology, UNTHSC; John Price, UNT System Center; Philip Turner, School of Library and Information Science and University Planning Council (Chair, IRC); VACANT, Graduate Student Council; VACANT, Staff Council; VACANT, University Planning Council; Virginia Wheeless, Chancellor, for Planning; Carolyn Whitlock, Finance and Business Affairs; IRC Ex-officio Nonvoting Members: Jim Curry, Microcomputer Maintenance and Classroom Support Services; Richard Harris, Computing Center and University Planning Council; Coy Hoggard, Computing Center/Administrative; Judy Hunter, GALMAC; Maurice Leatherbury, Computing Center/Academic; Doug Mains, UNT Health Science Center; Patrick Pluscht, Center for Distributed Learning; Sue Ellen Richey, Computing Center (Recording Secretary); Ken Sedgley, Telecommunications.
July 15, 2003
VOTING MEMBERS PRESENT: PHILIP TURNER, Chair, ELIZABETH HINKLE-TURNER, COY HOGGARD (for JONEEL HARRIS), PAM HIGHT (for DON GROSE), ROBERT NIMOCKS, MICHELLE AMORUSO (for DONNA ASHER), LOU ANN BRADLEY, KENN MOFFITT, DUNCAN ENGLER, WIL CLARK (for JOHN PRICE), JUDITH ADKISON NON-VOTING MEMBERS PRESENT: RICHARD HARRIS, JOE ADAMO, MAURICE LEATHERBURY, JUDY HUNTER, PATRICK PLUSCHT, SUE ELLEN RICHEY (Recording Secretary) MEMBERS ABSENT: CENGIZ CAPAN, RAMU MUTHIAH, JIM CURRY, CRAIG BERRY, JENNY JOPLING, JON NELSON, CHRISTY CRUTSINGER, VIRGINIA WHEELESS, CAROLYN WHITLOCK, DOUG MAINS, TOM JACOB, ARMIN MIKLER, BOBBY CARTER, ABRAHAM JOHN
The minutes of the Tuesday, June 17, 2003, could not be approved because there was no quorum for the meeting.
IR Steering Committee
The Chair reported that the IR Steering Committee had not met since the last IRC meeting.
DCSMT, Instruction Planning Group, Research Planning Group
Maurice Leatherbury stated that there was nothing significant to report for the Distributed Computing Support Management Team. There was no report from the Instruction Planning Group. There was no report from the Research Planning Group.
Standards & Policy Planning Group
Kenn Moffitt reported for the Standards & Policy Planning Group. He distributed a draft of Group E-mail Guidelines for review by the Council. Kenn pointed out that guidelines have been in existence for some time, but that this draft contains a major change which states that “everyone” email messages are not considered “incidental personal use” of the e-mail system (“incidental personal use” is defined in University policy 8.5, “Use of University Phones, Phone Lines, Fax Machines and Computers for E-mail for reasons other than official University business”). The new draft also addresses enforcement of the guidelines by Vice Presidents. In the discussion that followed, Maurice Leatherbury pointed out that reminders about the appropriate use of group email are sent out periodically when there seem to be a lot of “everyone” messages being sent. Maurice added that the Council should consider whether these guidelines should be a policy or just remain guidelines. In response to a question from Dr. Turner, he further explained that there is no official “screener” of group email messages; currently anyone can choose the “everyone” group on GroupWise and send a message without permission from anyone.
Richard Harris added that the original guidelines were endorsed by the IR Steering Committee when it was under the Provost. Since the IR Steering Committee is now headed by the President, he suggested that the Guidelines reflect that in the first paragraph which currently refers to the Provost.
Patrick Pluscht commented that he feels like event notification is a very useful use of email, so he did not object to that usage. Duncan Engler commented that in his department he uses the criteria of whether or not his department would be willing to spend funds to distribute a flyer to make the same announcement to decide if the email announcement is an appropriate use of state resources.
In further discussion, Maurice added that a Portal is going to be established in the near future which will hopefully provide a way for people to get announcements when and if they want them, rather than have them appear in their GroupWise mailbox.
The new Guidelines will be presented for a vote at the next meeting of the IRC.
EIS Planning Group
Coy Hoggard reported for the EIS Planning Group. He announced that the first PeopleSoft application providing central back-office purchasing is live as of today, and being used to process Fiscal Year 2004 orders, and looks like it is working well. He commented that because the purchasing office staff is checking each posted requisition very carefully, this has resulted in low volume usage with a relatively small number of requisitions having actually been processed at this point. Hoggard added that until the distributed component is implemented this processing does not impact the departmental users. Coy stated that everything is still on schedule with General Ledger going live in late August and early September; and Admissions and Contributor Relations around the end of September. Maurice Leatherbury congratulated Coy and the whole EIS team for this major accomplishment, noting that seven months is all it has taken to get this far.
Student Computing Planning Group
Elizabeth Hinkle-Turner reported for the Student Computing Planning Group that they will soon meet to finish putting together questions for the student computing survey and will bring the questions to the IRC for its review in September.
Distance Learning Team
Patrick Pluscht reported that the Distance Learning Team met June 19th and looked at Virtual Reality Portal software which was developed by College of Education faculty for distance education. The faculty members involved are developing the software so that it will run on multiple platforms, and is designed to provide a virtual classroom experience for students taking web-based courses.
Patrick announced that the national WebCT Conference is this week in San Diego and several staff members are presenting at it. He also announced that the sixth distance learning classroom is open in the UNT Dallas campus, and they are setting up a video conference room at the Research Park for the Engineering Dean. Patrick thanked Kenn Moffitt for his presentation on ADA compliance in distance learning. Kenn added that the AccuVerify software allows instructors and staff to maintain websites by finding ADA deficiencies and then suggests ways to correct the deficiencies. A server has been purchased that will notify developers of ADA non-compliance and assist in trying to fix the errors it finds.
Maurice Leatherbury announced that Vista 2.0, the latest version of WebCT was installed 3-4 weeks ago, and is up and running. Someone from WebCT was on campus recently to train CDL and Computing & Info. Technology staff on Vista. They plan some back-end enhancements on Oracle in the Fall, but it is working well now. They plan to start doing test courses this Fall and open it up for full development in the Spring and start converting courses over the next year. In response to a question from Patrick Pluscht, Maurice stated that the plan is for the old version of WebCT will go away in September of 2004, but that date may be negotiable.
Communications Planning Group
Lou Ann Bradley stated that the Communications Planning Group would present the Network Connections Policy in September, since there was not a quorum present today.
Judy Hunter announced that the General Access Labs have a new name, “General Access Computer Labs.”
Richard Harris announced that the Federal government approved the PeopleSoft acquisition of JD Edwards, which will complicate Oracle’s attempt at a takeover of PeopleSoft, and which is encouraging news for UNT.