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IRC Regular and Ex-officio Voting Members: Judith Adkison, College of Education; Donna Asher, Administrative Affairs; Lou Ann Bradley, Communications Planning Group; John Castledine, Graduate Student Council; Cengiz Capan, College of Business and GALC; Bobby Carter, UNT Health Science Center; Christy Crutsinger, Faculty Senate; Jim Curry, Academic Administration; Chuck Fuller, Finance and Business Affairs; Don Grose, Libraries and University Planning Council; Joneel Harris, EIS Planning Group; Elizabeth Hinkle-Turner, Student Computing Planning Group; Bruce Hunter, College of Arts and Sciences; Max Kazemzadeh, School of Visual Arts; Abraham John, Student Development; Jenny Jopling, Instruction Planning Group; Armin Mikler, Research Planning Group; Kenn Moffitt, Standards and Cooperation Program Group; Ramu Muthiah, School of Community Services; Jon Nelson, College of Music; Robert Nimocks, Director, Information Technology, UNTHSC; John Price, UNT System Center; Kathy Swigger, College of Engineering and Computer Sciences: Philip Turner, School of Library and Information Science and University Planning Council (Chair, IRC); VACANT, Student Government Association; VACANT, Staff Council; VACANT, University Planning Council; VACANT, Chancellor, for Planning; IRC Ex-officio Nonvoting Members: Joe Adamo, Computing and Information Technology Center /Telecommunications; Jim Curry, Microcomputer Maintenance and Classroom Support Services; Richard Harris, Computing and Information Technology Center and University Planning Council; Coy Hoggard, Computing and Information Technology Center /Administrative; Scott Krejci, GALMAC; Maurice Leatherbury, Computing and Information Technology Center /Academic; Doug Mains, UNT Health Science Center; Patrick Pluscht, Center for Distributed Learning; Sue Ellen Richey, Computing and Information Technology Center (Recording Secretary) .
November 18, 2003
VOTING MEMBERS PRESENT: PHILLIP TURNER, Chair, ELIZABETH HINKLE-TURNER, JONEEL HARRIS, LOU ANN BRADLEY (for DON GROSE), WIL CLARK (for JOHN PRICE), JENNY JOPLING, CHRISTY CRUTSINGER, CENGIZ CAPAN, JUDITH ADKISON, JIM CURRY, RAMU MUTHIAH NON-VOTING MEMBERS PRESENT: PAUL BEDNAR (for PATRICK PLUSCHT), RICHARD HARRIS, COY HOGGARD, SUE ELLEN RICHEY (Recording Secretary) MEMBERS ABSENT: SCOTT KREJCI, MAURICE LEATHERBURY, KATHY SWIGGER, CHUCK FULLER, ABRAHAM JOHN, BRUCE HUNTER, JON NELSON, KENN MOFFITT, JOE ADAMO, MAX KAZEMZADEH, DONNA ASHER, ROBERT NIMOCKS, DOUG MAINS, ARMIN MIKLER, BOBBY CARTER GUESTS: JENNIFER LAFLEUR
The Chair reported that the Presidentís Staff meeting has not been held since the last IRC meeting, so there was no action taken on the items approved at the last IRC meeting.
Communications Planning Group
Lou Ann Bradley reported that the Communications Planning Group met to discuss various current issues, which do not require action by the IRC at this time.
EIS Planning Group
Joneel Harris reported for the EIS Planning Group that a PeopleSoft consultant was brought in to conduct a review of the hardware and software architecture and he has prepared a preliminary report which recommends doing some hardware reconfigurations. The consultant also recommended that they acquire the load testing software which will be necessary to run before bringing up the student system next spring. Joneel stated that account balance information has been made available to account holders and that Purchasing & Payment Services has caught up on purchase orders and payments. They have begun the early work on e-procurement but will delay bringing it up until there is better performance within the financial system. Contributor Relations at the Health Science Center is going very well and that module is going live today at UNT. Coy Hoggard added that Contributor Relations have had a few problems with data conversion but believe they can deal with these problems on a case by case basis. Joneel was pleased to report that the EIS project is well within budget and on time. She mentioned that the new Provost comes from an institution that has implemented PeopleSoft so he is understanding of the process going on here and aware of the challenges facing UNTS.
There was some discussion about the account balance information that is now available and it was further explained that this is an interim solution, and that eventually complete budget detail will be available to account holders. There was some concern expressed that all account holders can view the balances on all accounts. Joneel stated that this is public information.
Cengiz Capan asked about the Computer Associatesí demo of their performance monitoring software and Coy replied that he attended the demo, and they are looking at the Computer Associatesí software offerings for solutions, including the software CITC already has.
Student Computing Planning Group
Elizabeth Hinkle-Turner reported for the Student Computing Planning Group that the student computing survey is on line and that 232 students completed the survey on the first day it was available. It is hoped they will have 3000 students respond to the survey. Joneel Harris expressed interest in the total number of responses that result from this survey and stated that Enrollment Management plans to conduct a survey regarding tuition. Elizabeth commented that the survey tool that was set up by the CITC Web Team is very adaptable and will also be used in the SACS Accreditation process.
Paul Bednar made a brief video presentation of e-campus, the new website that has been designed by the Center for Distributed Learning to give complete course information on all distance learning course offerings. At the present time they have 60% of the 440 distance education course sections for Spring 2004 included on the website. This resource was developed to provide a portal for potential students as well as those already enrolled in courses to give complete information about distance education courses. The URL for this website is www.untecampus.com. Dr. Turner stated that efforts are being made to publicize this website. It was explained that the information on this website will be updated every semester. It was noted that the data on this site is being manually validated, and efforts are being made to keep the data up to date. It was suggested that the database, which is the basis of this course information, be linked to WebCT so that the data can be automatically updated. Jenny Jopling responded that this idea has occurred to her and that eventually this may be possible.
moved for approval of the minutes of the October 21, 2003 IRC
meeting; Lou Ann Bradley seconded the motion and the minutes were
approved as distributed.