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IRC Regular and Ex-officio Voting Members: Judith Adkison, College of Education; Donna Asher, Administrative Affairs; Lou Ann Bradley, Communications Planning Group; John Castledine, Graduate Student Council; Cengiz Capan, College of Business and GALC; Bobby Carter, UNT Health Science Center; Christy Crutsinger, Faculty Senate; Jim Curry, Academic Administration; Chuck Fuller, Finance and Business Affairs; Don Grose, Libraries and University Planning Council; Joneel Harris, EIS Planning Group; Elizabeth Hinkle-Turner, Student Computing Planning Group; Bruce Hunter, College of Arts and Sciences; Max Kazemzadeh, School of Visual Arts; Abraham John, Student Development; Jenny Jopling, Instruction Planning Group; Armin Mikler, Research Planning Group; Kenn Moffitt, Standards and Cooperation Program Group; Ramu Muthiah, School of Community Services; Jon Nelson, College of Music; Robert Nimocks, Director, Information Technology, UNTHSC; John Price, UNT System Center; Kathy Swigger, College of Engineering and Computer Sciences: Philip Turner, School of Library and Information Science and University Planning Council (Chair, IRC); VACANT, Student Government Association; VACANT, Staff Council; VACANT, University Planning Council; VACANT, Chancellor, for Planning; IRC Ex-officio Nonvoting Members: Joe Adamo, Computing and Information Technology Center /Telecommunications; Jim Curry, Microcomputer Maintenance and Classroom Support Services; Richard Harris, Computing and Information Technology Center and University Planning Council; Coy Hoggard, Computing and Information Technology Center /Administrative; Scott Krejci, GALMAC; Maurice Leatherbury, Computing and Information Technology Center /Academic; Doug Mains, UNT Health Science Center; Patrick Pluscht, Center for Distributed Learning; Sue Ellen Richey, Computing and Information Technology Center (Recording Secretary) . December 16, 2003VOTING MEMBERS PRESENT: PHILLIP TURNER, Chair, CLAUDIA LYNCH (for ELIZABETH HINKLE-TURNER), COY HOGGARD (for JONEEL HARRIS), DON GROSE, MIKE SANDERS (for JOHN PRICE), JENNY JOPLING, JUDITH ADKISON, JIM CURRY, RAMU MUTHIAH, KATHY SWIGGER, BRUCE HUNTER, JON NELSON, MAX KAZEMZADEH NON-VOTING MEMBERS PRESENT: JOE ADAMO, MAURICE LEATHERBURY, PATRICK PLUSCHT, SUE ELLEN RICHEY (Recording Secretary) MEMBERS ABSENT: RICHARD HARRIS, CHRISTY CRUTSINGER, CENGIZ CAPAN, LOU ANN BRADLEY, SCOTT KREJCI, CHUCK FULLER, ABRAHAM JOHN, KENN MOFFITT, DONNA ASHER, ROBERT NIMOCKS, DOUG MAINS, ARMIN MIKLER, BOBBY CARTER GUESTS: JENNIFER LAFLEUR A motion was made by Judith Adkison to approve the minutes of the November 18, 2003, meeting; seconded by Don Grose and the minutes were approved as submitted. Policies and GuidelinesThe Chair reported that the President’s Staff met and accepted the Network Connections policy with Richard Rafes' comment that he would have a chance to review it again in the normal policy update process. Maurice Leatherbury will begin the process of officially submitting the policy for approval by the Board of Regents. The proposed GW Group E-mail guidelines update received quite a bit of discussion (as usual) and was tabled until the next President's Staff meeting. VPs were asked to submit email comments and Richard Harris was asked if a copy of the guidelines could pop up prior to sending a group message, etc. This is not technically feasible, but the message could be checked for a key phrase indicating compliance with the guidelines. Maurice Leatherbury added that the group message could include a statement saying that it conforms to the guidelines. Communications Planning GroupMaurice Leatherbury reported that the Communications Planning Group met and discussed connectivity issues associated with the Library Annex. EIS Planning GroupCoy Hoggard reported for the EIS Planning Group that the Human Resources module is live and in production as of Monday, Dec. 15th. The January paychecks will be produced using the new system. He stated that detail accounting transaction reports are being worked on and they will be available after the holidays. Pilot groups will begin using the Purchasing system towards the end of January or early in February and everything is going reasonably well with those plans. Student Computing Planning GroupClaudia Lynch reported for the Student Computing Planning Group that the time for students to complete the student computing survey has been extended through January 18th to give students another chance after the holidays to participate in the survey. So far they have received 1000 responses, which is short of their goal of 3000. Distributed Learning TeamPatrick Pluscht reported for the Distributed Learning Team that they have met regularly, but they have nothing to bring before the council at this time. He reported that the Center for Distributed Learning is planning a virtual ribbon cutting to roll out the new e-campus website. The Chair added that 76% of the distance education course sections for Spring 2004 are now included on the website. State-wide Optical Network GroupMaurice Leatherbury reported that the state-wide optical network group met early in December. The Univ. of Texas system has released an RFP for fiber, responses to which are now being evaluated. Nominations have been made for offices in the organization; elections will be held in late January and Maurice has been nominated for Secretary. UNT will connect to this system on the same gigapop that is currently used for Internet2.
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