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June 15, 2004
VOTING MEMBERS PRESENT: PHILIP TURNER, Chair, ELIZABETH HINKLE-TURNER, LOU ANN BRADLEY, JONEEL HARRIS, JIM CURRY, CHUCK FULLER, RAMU MUTHIAH, DON GROSE, ABRAHAM JOHN, CENGIZ CAPAN, BRUCE HUNTER, JUDITH ADKISON, WIL CLARK (for JOHN PRICE) NON-VOTING MEMBERS PRESENT: COY HOGGARD, RICHARD HARRIS, MAURICE LEATHERBURY, PATRICK PLUSCHT, SUE ELLEN RICHEY (Recording Secretary) MEMBERS ABSENT: ERUM SHAIKH, JOE ADAMO, KENN MOFFITT, ROBERT NIMOCKS, JON NELSON, KATHY SWIGGER, CHRISTY CRUTSINGER, MAX KAZEMZADEH, DONNA ASHER, DOUG MAINS, ARMIN MIKLER, BOBBY CARTER
The council approved the minutes of the April 20, 2004 and the May 18, 2004 meetings.
IR Steering Committee
Dr. Turner announced that the IR Steering Committee has not met since the last IRC meeting, so there was no report.
Maurice Leatherbury reported that the DCSMT met and discussed Novell’s Instant Messaging product and are investigating the question of whether or not there should be a campus-wide standard for this type of product. A group of network managers has been appointed to look into that question further.
Merger of the Distributed Learning Team with the Instruction Planning Group
The Chair asked the Council to consider the merger of the Distributed Learning Team with the now inactive Instruction Planning Group, making the current Chair of the Distributed Learning Team the Chair of the new group. He explained that the section of the IRC Charge dealing with its composition would be changed accordingly. Cengiz Capan commented that the Instruction Planning Group was charged with what Jim Curry’s Classroom Support Services group has now taken over, so there has been no charge for the group in quite some time. The Chair called for the vote and the result was 11 for and 1 opposed.
Communications Planning Group
Lou Ann Bradley reported that the Communications Planning Group will meet this Thursday and go out to the Research Park if anyone wishes to join them.
EIS Planning Group
Joneel Harris reported for the EIS Planning Group that they recently saved two bobcat babies out at the Research Park. Pertaining to the EIS Project, she reported that they are in the midst of a load testing initiative with Mercury-Interactive and are preparing to do heavy load testing on the weekends of July 3rd and July 10th including all major administrative components. They believe this will be very beneficial to the project. They have moved advanced registration from July 9th to the 14th and will be sending out a post-card mailing to all students to inform them of this change combined with an announcement about the portal. The group continues to deal with post-production issues and work on continuing tasks. They find they are spending more time than expected in production support which has resulted in their not being able to progress as fast as they would like on post-production tasks. She announced that the Health Science Center is about to launch self-service in their H-R and Student module and will soon have their own portal site up. Joneel pointed out that the load testing they are conducting will include the Health Science Center transactions as well as the pipeline to HSC.
Joneel explained that they are still visiting PeopleSoft Services regarding reporting issues. One of the biggest challenges for all modules has been with the lack of reports in the new system.
Coy Hoggard added that the State auditors are on campus looking at the EIS system and the legacy system to determine how cash flows through the system.
Joneel added that UNT has spent considerably less than other Universities, particularly Stanford, in implementing PeopleSoft in their institutions. Coy pointed out that it is difficult to compare institutions, since others may have had to do a lot more to get to the level of technology UNT was already at when the implementation began.
Maurice Leatherbury added that the State Auditors recently conducted network scans for security vulnerabilities. Their findings showed that they did not find any serious issues at UNT.
Joneel Harris stated that early registration for Fall will be July 14 through 30. In response to a question, Joneel explained that when a student applies for admission a notification is sent to that student giving them an EUID and an EMPL ID. Joneel suggested that Robert Jones should be contacted with further questions about this.
Cengiz Capan asked if the EIS project group is looking at the homegrown administrative applications that his and other academic departments have developed to see how they can be converted into the EIS system. He also expressed his concern about his department receiving downloads of information for their existing applications. Joneel replied that the EIS project team is working to make information available to academic departments and they are aware of the administrative needs that exist in academic departments.
Standards & Policy Planning Group
There was no report from the Standards & Policy Planning Group, and the Chair announced that Paul Dworak would be invited to make a presentation on Email Archiving at the July IRC meeting.
Student Computing Survey
Elizabeth Hinkle-Turner distributed a June Benchmarks article, pointing out that results of the Student Computing Survey revealed that the issue of most interest to students is printing in labs. Elizabeth addressed this issue in detail in the Benchmarks article and stated that “most negative remarks can be answered by more communication from the computing service areas and more education about the public nature of UNT computing services and the rights and responsibilities of all regarding their use.” Elizabeth expressed the importance of conducting this survey regularly, as its results have been very useful.
Distributed Learning Team
Patrick Pluscht announced that the Distributed Learning Team will meet again in July. He suggested the name of Learning Enhancement Team for the new name of the merged planning group. A question was raised about whether or not there are any foreign language or literature courses scheduled through the distributed learning system. Patrick stated that he would get an answer to that question.
There being no further business, the meeting adjourned at 2:50 p.m.