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May 18, 2004
VOTING MEMBERS PRESENT: PHILIP TURNER, Chair, ELIZABETH HINKLE-TURNER, LOU ANN BRADLEY, COY HOGGARD (for JONEEL HARRIS), JIM CURRY, ERUM SHAIKH, CHUCK FULLER, RAMU MUTHIAH, RICHARD HIMMEL (for DON GROSE), WIL CLARK (for JOHN PRICE) NON-VOTING MEMBERS PRESENT: RICHARD HARRIS, MAURICE LEATHERBURY, PATRICK PLUSCHT, SUE ELLEN RICHEY (Recording Secretary) MEMBERS ABSENT: JOE ADAMO, KENN MOFFITT, ROBERT NIMOCKS, JUDITH ADKISON, JON NELSON, KATHY SWIGGER, CHRISTY CRUTSINGER, MAX KAZEMZADEH, BRUCE HUNTER, ABRAHAM JOHN, CENGIZ CAPAN, DONNA ASHER, DOUG MAINS, ARMIN MIKLER, BOBBY CARTER GUESTS: JENNIFER LAFLEUR, PAUL DWORAK
Approval of the minutes of the April 20, 2004, meeting was postponed until the June meeting since there was not a quorum present.
IR Steering Committee
Dr. Turner announced that the IR Steering Committee has not met since the last IRC meeting, so there is no report.
Distributed Computing Support Management Team
Maurice Leatherbury reported that the Distributed Computing Support Management Team has met and dealt with two major issues: 1) preparation for an audit of security vulnerability by State Auditors on Monday, May 24; and 2) prior findings by auditors regarding expiration of passwords were discussed and plans were begun to develop password aging rules to force computer users to change their passwords with some regularity.
Communications Planning Group, Standards & Policy Planning Group
There were no reports from the Communications Planning Group, or the Standards & Policy Planning Group.
Student Computing Planning Group
Elizabeth Hinkle-Turner reported for the Student Computing Planning Group that they have created a website with all of the student computing survey results which they will publicize and announce to the campus community next month.
Distributed Learning Team
Patrick Pluscht reported that the Distributed Learning Team has not met since the last IRC meeting, but he announced that Macromedia is presenting a demo of their new product, Breeze, on Thursday, May 20. The demo is being hosted remotely, so contact Patrick if you are interested in participating from Dallas campus, on-line or by phone. Patrick stated that it is taking longer than expected to get Vista 3.0 stable and available for use in converting courses and preparing training for it. They are proceeding with converting the older Campus Edition courses to the Vista platform. They have hired a five-person team to help migrate the courses; they will take a Campus Edition course, go through it and find things that donít work in Vista, modify them and give the course back to the faculty to update.
A vote to merge the IPG with the Distributed Learning Team was postponed to the June meeting due to lack of a quorum.
Maurice Leatherbury reported on the progress of LEARNís (Lonestar Education and Research Network) efforts to establish a state-wide fiber optic network. There are 30 members of that group now and they last met last Friday in a telephone conference and decided to formally join the national lambda rail project which will cost $1 million per year, UNTís share being approximately $20,000/year. The National LambdaRail will eventually run from San Diego to Seattle, to Chicago, across to the Northeast to Florida, to Baton Rouge, to Houston, to Dallas, El Paso and back to San Diego. A continuing attempt is being made to get funding from the Texas Governorís office. Maurice explained that the membership fee does not fund the building of the network.
EIS Planning Group, other business
Coy Hoggard reported for the EIS Planning Group that EIS has done limited registration with good results. Human Resources is trying to improve the time-keeping process by the use of spreadsheets. They are concerned because the environment is so new, so they are engaging the services of a firm to do some load-testing of the system to determine how itís going to hold up under the strain of full registration in the Fall. Lou Ann Bradley asked how E-Commerce was doing. Coy responded that the Pilot Project is going well and that they expect to have training for all of the campus completed by the end of the summer. Coy further commented that it is the intent to have the whole campus using the E-Commerce system by September first. Lou Ann asked if the account holders are able to see the financial transactions yet? Coy answered that the expenses, such as Travel, are not being reported in real-time yet. Lou Ann expressed some frustration at not having current information available on line yet.
Elizabeth Hinkle-Turner commented that the ID Card Office is being proactive in getting together with everyone who has systems that will be affected by the change in the ID cards. They plan to keep the length of the number the same on the ID cards. Elizabeth said they are making changes in the Check-in system to adapt to the new EIS numbering system. Elizabeth brought up the fact that Term Codes have been changed also and her observation was that classes that are offered by the EIS Project team to educate the campus community about the changes should be announced with very specific information given as to class content so everyone affected by the changes will know they should attend. Lou Ann Bradley suggested that classes be offered that provide basic information about the EIS system that would be useful to everyone no matter what level user they are.
The Chair asked if Dr. Dworak could return to make his report about Records Retention at the June meeting, since there was not a quorum at this meeting.