Minutes provided by Sue Ellen
Richey, Recording Secretary
April 20, 2004
PRESENT: PHILIP TURNER, Chair, ELIZABETH
HINKLE-TURNER, CHRISTY CRUTSINGER, LOU ANN BRADLEY, JON NELSON, KATHY
SWIGGER, JIM CURRY, JONEEL HARRIS, KENN MOFFITT, ROBERT NIMOCKS, PAUL
HONS (for JUDITH ADKISON), ERUM SHAIKH, GINGER BOONE (for CHUCK FULLER)
NON-VOTING MEMBERS PRESENT: RICHARD
HARRIS, JOE ADAMO, MAURICE LEATHERBURY, PATRICK PLUSCHT, COY HOGGARD,
SUE ELLEN RICHEY (Recording Secretary)
MEMBERS ABSENT: MAX KAZEMZADEH, BRUCE
HUNTER, RAMU MUTHIAH, DON GROSE, ABRAHAM JOHN, CENGIZ CAPAN, DONNA
ASHER, DOUG MAINS, ARMIN MIKLER, BOBBY CARTER, JOHN PRICE
minutes of the March 9, 2004, meeting were approved as distributed.
proposed the merging of the Instruction Planning Group with the
Distributed Learning Team in view of Jenny Jopling’s resignation.
The IPG had not been charged with any new projects for quite some
time, and its interests and the interests of the Distributed Learning
Team are somewhat parallel, so it seemed a logical merger.
This proposal will be voted on at the May meeting.
Communications Planning Group, EIS
Lou Ann Bradley
reported for the Communications Planning Group that at their recent
meeting they were given an update on the LEARN network and also
discussed everything that is going on regarding communications on
campus, particularly wireless. They also discussed the Network
Connections Policy that is being brought before the Board of Regents
for approval at their next meeting. Lou Ann pointed out that
this committee does not have a particular charge at this time.
Joneel added that there are now two
out of four student administration modules in production at UNT and
all four are operational at HSC. HSC has been registering
students, with 14 students successfully registered so far. They
have turned up a few problems with security where a student is also an
employee, as well as a firewall issue where students coming in from
outside have gotten past LDAP Logon screen and into the portal where
they experienced problems at certain application pages, and they are
working on the problem.
Joneel announced that the Student
Records and Student Finance Modules will go live on April 30th at UNT.
She also recognized Kenn Moffitt for his work with the EIS project
technical folks in getting the portal up before the Financial
Aid GoLive. She said that new students who have been accepted
for the Fall semester have been sent their EUIDs and PINs so they can
access their admission and financial aid status information on the
web. It is expected that continuing students will be sent
formation about accessing the portal by the end of May.
In addition, Joneel said they are
preparing for testing using Mercury Interactive do some EIS
load-testing in the latter part of May and early June.
They have been working with Elizabeth
Hinkle-Turner on issues related to some students having ID cards with
EMPL IDs and others with Social Security numbers. Admittedly
this will create some confusion, but they are working on solutions.
that she would be sending out an official notice of a business
practice change soon, to let academic units know that the processing
of departmental scholarships will be handled by the Student
Financial Aid and Scholarship Office for Fall of 2004 rather than by
the Student Accounting and University Cashiering Service office, as it
reported for the EIS Planning Group that the pilot project for the
Finance Application, E-Procurement System, has gone very well.
She said that making the account balances viewable has been more
difficult. She stated that the timekeepers are still struggling
in the larger departments, but efforts are being made to alleviate the
Contributor Relations, Joneel stated that this has become a renewed
priority for HSC due to some staffing changes that have occurred.
Amy McNabb has been chosen to be the new Product Head for UNT’s
Contributor Relations, and they hope to make more progress now.
Standards & Policy Planning Group
reported for the Standards & Policy Planning Group that they are still
working on their charges.
Research Planning Group
Leatherbury reported for the Research Planning Group that he has been
working with faculty members to propose the addition of a staff member
to support research needs in Academic Computing. Dr. Chestnut in
Research & Technology Transfer has agreed to fund half of a position,
with CITC funding the other half, and the position request is being
reviewed by the budget committee.
Student Computing Planning Group
Hinkle-Turner reported for the Student Computing Planning Group that
she has the results of the Student Survey and is preparing a report
for the different areas. She remarked that the general feelings
expressed by students who completed the survey were positive.
interjected a comment to let Elizabeth know that he had received a
compliment from the Student Government Association for Elizabeth’s
assistance in helping to get the SGA election publicized on the
General Access Lab computer desktops.
Distributed Learning Team
reported for the Distributed Learning Team that they met on Thursday
to discuss the WebCT –Vista conversion. They have hired a
five-member team to help with the migration and conversion in an
attempt to make it easier for faculty to migrate their courseware to
the new version. WebCT Vista 3.0 was made available last
Thursday and Austin Laird will be setting it up in a test environment
for faculty by May 31st with an eye toward having it up and
running for Summer II or Fall of 2004. All courses will be
converted by Spring of 2005. Patrick noted that CITC has a CSMI
position posted, which will be for the purpose of helping with the
support of WebCT Vista.
that the Texas Distance Learning Association’s Annual Conference was
held on March 29 – April 1 in Galveston and was attended by 686
persons. For the second time, Patrick received an award for
Individual Commitment. In addition, UNT e-Campus is now 70%
populated for courses through May-mester, Summer I, II and Fall.
They continue to work at getting it to 100%. The e-Campus
group plans to have a representative at the UNT Services Fair and in
attendance at all of the Freshman Orientation sessions. He
offered e-Campus T-shirts and Sunglasses clips to IRC members today as
they leave the meeting.
Dr. Turner added
that there will be an Ice Cream Social for faculty who have entered
their information in E-campus, in ISB 201 on April 28th.
also announced the showing of a PBS satellite down-link program on ADA
Compliance dealing with accessibility issues and course development on
Thursday, April 22, from 1:30-3:00 p.m. in Chilton Hall, Room 245.
reported that faculty were having some problems using Web Dev on
Vista. Maurice Leatherbury said he would look into that and
follow up with Paul.
Graduate Student Council
stated that the Graduate Student Council has a concern about general
access labs being so full towards the end of each semester that
graduate students could not get in to do their research. Dr.
Turner replied that there is a Graduate Student lab, for exclusive use
by graduate students, in ISB 203. She also asked if it would be
possible to offer Microsoft Office XP at the Campus Agreement price
for TAs and TFs. Maurice Leatherbury replied that the cost to
add a student component to the agreement would be prohibitive.
Electronic Theses and Dissertation Processing
Hinkle-Turner announced that Academic Computing Services will be
taking over the processing and serving of electronic theses and
dissertations by putting the documents on-line and making them
accessible as students wish. In connection with that, Elizabeth
is developing a short course geared to graduate students on how to
digitize documents and how to make pdf files, for digital storage.
There being no
further business, the meeting was adjourned at 3:00 p.m.
For a list of IRC
Regular and Ex-officio Members click here.
IRC generally meets
on the third Tuesday of each month, from 2-4
p.m., in the Administration Building Board Room.
From time to time there are planned exceptions to
All meetings of the IRC, its program groups, and
other committees, are open to all faculty, staff,