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IRC News

Minutes provided by Sue Ellen Richey, Recording Secretary*

Committee Graphic

July 19, 2005

VOTING MEMBERS PRESENT:   PHILIP TURNER, ELIZABETH HINKLE-TURNER, COY HOGGARD (for JONEEL HARRIS), PAUL HONS (for JUDITH ADKISON), WIL CLARK (for JOHN PRICE), PATRICK PLUSCHT, LOU ANN BRADLEY, RAY BANKS, RAMU MUTHIAH, DON GROSE, CHUCK FULLER, ROBERT NIMOCKS, JON NELSON NON-VOTING MEMBERS PRESENT: MAURICE LEATHERBURY, PHILIP BACZEWSKI, SUE ELLEN RICHEY (Recording Secretary) MEMBERS ABSENT:  JOE ADAMO, ABRAHAM JOHN, JIM CURRY, MAX KAZEMZADEH, CENGIZ CAPAN, BRUCE HUNTER, GUILLERMO OYARCE, MARGARET AMBUEHL, CHRISTY CRUTSINGER, SANDRA TERRELL, KENN MOFFITT, KATHY SWIGGER, DOUG MAINS, BOBBY CARTER GUESTS: CHARLOTTE RUSSELL

DCSMT

Philip Baczewski reported that DCSMT met on July 1, at which time a report was presented on examining the extension of single sign-on to Netware services by synchronizing EUID and Netware passwords.  A number of technical, management, and policy issues need to be addressed before such synchronization can be accomplished.  These issues include the need for a synchronizing key between the two directories, such as EmplID, which may need to be populated by users or support staff.  The Single Sign-on committee will continue to meet to address the issues.  Also, on July 1, it was reported that a DCSMT subcommittee met to discuss making student ID Card pictures available to on campus applications.  Several applications developers and support staff met in June to define requirements for ID Card picture use in online applications. Such implementation would respect FERPA withholding requirements.  DCSMT met again on July 15, at which time discussions included the need to support file encryption on laptops and desktop systems when sensitive information is stored.  This recommendation will be made this coming fall in a GroupWise message to all faculty and staff.  Distributed network managers will be recommended as the primary  support resource for implementing such encryption.  Also discussed at the July 15 meeting was the fact that the University's contract for McAfee antivirus software support is up for renewal next May, 2006.  While there are no identified problems with McAfee software, an ad hoc subcommittee of DCSMT is forming to examine what software options are available and what additional requirements, such as personal firewall or spyware protection, are needed.

Learning Enhancement Planning Group 

Patrick Pluscht reported for the Learning Enhancement Planning Group that the committee is still investigating clicker technology.

Communications Planning Group 

Lou Ann Bradley presented the Communications Planning Group’s proposed charge for a vote.  The Council unanimously voted to accept the proposal, which is as follows:

Investigate innovative and prospective communication technologies that will serve the UNT community and make recommendations to the Information Resources Council when appropriate and necessary.

EIS Planning Group 

Coy Hoggard reported for the EIS Planning Group that the technical groups and functional area users are working on plans to do a major software version upgrade.  They anticipate going from the current levels we have on all the applications to version 8.9.  They expect that to be the last upgrade before converting to Oracle’s new version called Fusion which will allegedly incorporate the functionality in all application areas of the existing PeopleSoft, Oracle and JD Edwards applications.  Oracle is now saying that there will be a migration path either from version 8.9 or 9.0 to Fusion.  This upgrade is being scheduled taking into account the dates on which the current levels of the applications will no longer be supported, or will no longer have enhancements and bug fixes.  This will be a significant initiative and it is expected that upgrading some of the applications will begin as early as this fall.  In addition, the Finance area is working on issues related to encumbering salaries.  Also, electronic report distribution with the Cypress product is still being worked on and they will continue to add standard, or regularly produced reports.  The Finance area is working on having the account statements delivered by way of Cypress beginning the first of August.  Many of the tasks that were identified in the original project as Phase II tasks are now being worked on, including summer budget processing and HR management reports.  For business intelligence reporting, the SAS business intelligence server has been selected for purchase and contract negotiations are currently underway, with plans to implement this during the upcoming fall semester.  One issue being dealt with is processing capacity; therefore, two new application servers and some web servers will be put into production which will increase the current processing power by 25-30%.

WebCT Vista Migration 

The Chair reported that the target date of June 1, 2006 is still set for finishing the rollover migration to WebCT Vista from Campus Edition.  There are about 2/3 of the courses that are still on Campus Edition.  A migration team has been set up to help faculty.  A meeting is being held weekly with WebCT support staff to deal with current issues.  They are delaying the implementation of a service pack to see what other users do.  A lot of resources are still being spent on this.  It has been suggested that a subgroup of IRC be formed under an existing Planning Group which can take as its charge the oversight of WebCT Vista.  This would be a committee that would be a vehicle to get faculty involved in the working out of issues regarding WebCT.  Elizabeth Hinkle-Turner suggested that ODA be included in the subgroup to be sure that everything is ADA compliant.  One thing they have already been looking into is automated testing using a product that was purchased to test the EIS software.  The Chair suggested that Patrick Pluscht form a subgroup under his Learning Enhancement Planning Group.

Appointment of new members to IRC 

The Chair announced that letters have gone out to Department Chairs, Deans and Vice Presidents asking for re-appointment of members, or appointment of new members to the IRC.

LEARN network 

Maurice Leatherbury announced that the LEARN network is starting to get formed, and they have lighted fiber between College Station and San Antonio through Houston. 

Funding for software upgrades 

Maurice also announced that CITC has funding to pay for making the software upgrades referred to earlier by Coy Hoggard, as well as for some additional hardware.  Seven new positions have been approved: one to help support WebCT; one position to help with tape backup and Storage Area Network management; three Programmer positions for the Fiscal Systems Team for EIS development; two for Learning Solutions development; as well as funding to continue an eighth position that was previously funded by EIS.


* For a list of IRC Regular and Ex-officio Members click here.

**DCSMT Minutes can be found here.

IRC Meeting Schedule

The IRC generally meets on the third Tuesday of each month, from 2-4 p.m., in the Administration Building Board Room. From time to time there are planned exceptions to this schedule. The schedule can be found here. All meetings of the IRC, its program groups, and other committees, are open to all faculty, staff, and students.

 

 

 

 

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