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IRC News

Minutes provided by Sue Ellen Richey, Recording Secretary*

Committee Graphic

Tuesday, June 17, 2008

VOTING MEMBERS PRESENT:   PHILIP TURNER, CHAIR, TIM CHRISTIAN, ELIZABETH HINKLE-TURNER, CATHY GONZALEZ  (for JOHN HOOPER), JIM BYFORD, LOU ANN BRADLEY, BILL JONES, FRANCES MAY, PATRICK PLUSCHT, WILL SENN, WIL CLARK (for JOHN PRICE), RAMU MUTHIAH, DONNA KEENER NON-VOTING MEMBERS PRESENT:   MAURICE LEATHERBURY, PHILIP BACZEWSKI, SUE ELLEN RICHEY (Recording Secretary) MEMBERS ABSENT:  JOE ADAMO, JON NELSON, DON GROSE,YUNFEI  DU, BRUCE HUNTER, JUDITH ADKISON, GARY MATTHEWS, NOREEN GOGGIN, CENGIZ CAPAN, SCOTT WINDHAM, RAY BANKS, ABRAHAM JOHN, SEAN-MIKEL FLOWERS GUESTS:  CHARLOTTE RUSSELL

Distributed Computing Support Management Team**

DCSMT met on June 6, 2008.  Krysta Kaye of CITC Data Communications reported that the campus-wide data switch replacement project was approximately half complete with only minor difficulties encountered during the work so far.  DCSMT commended Krysta and her team for the lack of any noticeable outages as the result of the switch replacements.

DCSMT discussed the need for establishing naming conventions for distribution lists in Exchange and for objects in the Active Directory.  It was decided to hold a special meeting to discuss this issue on June 13, 2008.  Also discussed was the issue of EUID assignment for new employees.  Philip Baczewski reported that Maurice Leatherbury (CIO) was working with CITC and HR staff to address this issue.  Richard Sanzone (CITC Helpdesk) reported that a computer account modification service request would be ready on the IT Help Center site by the next week.

DCSMT discussed the ITSM call tracking system which was exclusively in use for about a month as of the meeting. Don McClure (CITC Call Tracking Administration) urged managers to provide him with the names of their support staff who needed to be able to respond to tickets for IT Security.  Chris Strauss commented that he noticed a number of tickets left open as a reference for fixing a problem, even though the incident had been resolved.  He offered to turn on the problem management feature of ITSM for any areas who wished to use it and said it would be available to all once documentation on its use could be created and made available.  Philip Baczewski demonstrated a custom report that managers could use to extract data on their area's ticket activity.

Jason Myre (CITC Messaging) reported that the last set of GroupWise to Exchange mailbox migrations would be happening during the next week (the week of June 9) after which the entire campus would be off of GroupWise. He reminded distributed managers that the GroupWise system was contractually required to be shut down by August 31, 2008, and said that his target to shut off logins to that system was July 11, 2008.

DCSMT held a special meeting on June 13, 2008 to discuss a naming convention for Active Directory objects and groups.  It was decided to use an up-to three-level schema to show the area associate with an object, the type of object, and a name or identifier for the object. Also at that meeting, DNS operation with Active Directory was discussed and despite a few limitations to the current configuration, it was decided to maintain that configuration for now while UNT gains more experience with operating Active Directory.

Learning Enhancement Planning Group 

Patrick Pluscht reported for the Learning Enhancement Planning Group that following the last IRC meeting, the recommendation to renew BlackBoard Vista was taken to the Provost and was approved.  A notice will be sent out campus-wide to let everyone know that BlackBoard Vista has officially been approved for renewal, pending successful contract negotiations.

Patrick announced that another round of learning enhancement grants for faculty who want to develop courses that are on-line or partially on-line will become available, in the amount of $150,000.  The focus of these grants will be “green learning” meaning courses that relieve students of the burden of coming to campus so often.

Patrick also announced that an iTunesU team has met a few times to decide how to implement iTunesU at UNT.  Right now they have looked at the designs of all the sights that are up on iTunesU and narrowed it down to what they think is good design, have given that information to the University Information participants and are expecting them to show them what they’ve come up with thus far, on Friday, June 20th.  There is a group that is developing copyright materials for training faculty on how to deal with all the copyright issues.  Their next step is to pick out categories, and organize the content.

In addition, another  new initiative is to implement a pilot group for clicker technology for student use.  A grant proposal for $10,000 was written and was denied, but the Provost was interested in the proposal and said it should be done.  Patrick  is working on launching a pilot in the Fall.  The goal is to standardize on one type of clicker that will be available in all classrooms.

Elizabeth Hinkle-Turner suggested that a category be set up on iTunes for student services.

EIS Planning Group

Cathy Gonzalez reported for the EIS Planning Group that the ImageNow system is in the process of being set up, with consultants on campus for that purpose, and that project  is going very well.  In addition, Financial Aid reporting is now being done out of the data warehouse and there are current reports that can be accessed through the portal.

Standards & Policy Planning Group

Tim Christian reported that the Project Policy and Handbook has been successfully tested by three groups, System Center Dallas, CITC and CAS. 

Student Computing Planning Group 

Elizabeth Hinkle Turner reported for the Student Computing Planning Group that Freshman Orientation starts this week with half-hour presentations on student computing services to students, then a second half-hour presentation to parents.  They have purchased more lanyards and will be handing them out again during this orientation.

IRC, IRSC Policy

Maurice Leatherbury reported that he sent the revised IRC and IRSC policy to Andrew Harris, answered some questions about it, made a few changes and Mr. Harris approved it.  Now the policy goes to the President’s cabinet for final approval.

Tuesday, July 15, 2008

VOTING MEMBERS PRESENT:   PHILIP TURNER, CHAIR, TIM CHRISTIAN, ELIZABETH HINKLE-TURNER, CATHY GONZALEZ  (for JOHN HOOPER), JIM BYFORD, LOU ANN BRADLEY, BILL JONES, FRANCES MAY, JANE HIMMEL (for PATRICK PLUSCHT), WILL SENN, WIL CLARK (for JOHN PRICE), MARGARET AMBUEHL (for DONNA KEENER), DON GROSE, JUDITH ADKISON, CENGIZ CAPAN, ZHENG (PHIL) XIANG NON-VOTING MEMBERS PRESENT:   JOE ADAMO, MAURICE LEATHERBURY, PHILIP BACZEWSKI, SEAN-MIKEL FLOWERS, SUE ELLEN RICHEY (Recording Secretary) MEMBERS ABSENT:  JON NELSON, YUNFEI  DU, BRUCE HUNTER, GARY MATTHEWS, NOREEN GOGGIN, SCOTT WINDHAM, RAY BANKS, ABRAHAM JOHN, RAMU MUTHIAH GUESTS:  CHARLOTTE RUSSELL

Distributed Computing Support Management Team**  

Philip Baczewski reported for the Distributed Computing Support Management Team (DCSMT) that the committee did not meet on June 20th and their last regularly scheduled meeting would have fallen on July 4th, which was a holiday.  They will meet at their regularly scheduled time later in July.

Learning Enhancement Planning Group 

Jane Himmel reported for the Learning Enhancement Planning Group that they have not met since the last IRC meeting.  Dr. Turner pointed out that a proposal has been presented to Blackboard for the renewal of Vista and the committee is awaiting a response.

Communications Planning Group 

Lou Ann Bradley reported for the Communications Planning Group that the committee has not met since the last IRC meeting.

EIS Planning Group 

Cathy Gonzalez reported for the EIS Planning Group that everyone on campus seems to be happy, so the EIS group is happy.  All is well.

Standards & Policy Planning Group 

Tim Christian reported for the Standards & Policy Planning Group that they will be reviewing some changes that have been made to the Project Management Policy.

Student Computing Planning Group 

Elizabeth Hinkle-Turner stated that there was nothing to report from the Student Computing Planning Group.

Other Business

The Chair asked council members if there was a need to have an August meeting; Will Clark moved that the August meeting be cancelled; Tim Christian seconded and the consensus was not to hold an IRC meeting in August.

Maurice Leatherbury reported that he still has not heard anything about the status of the reorganization proposal, even though Andrew Harris approved it.  He said he would check on the status of it. 

Jane Himmel commented that over the last two years she has worked with the Libraries to create a new copyright policy that would apply to the use of materials used in on-line courses.  That new policy has been posted.  The same group that developed that policy will put together a resource web site for faculty and students and will provide links to other appropriate web sites.  This is significant because the Teach Act requires that universities have such a policy. 

Maurice announced to the Council that Dr. Turner would not be returning as Chair of the Council in FY09, and everyone applauded Dr. Turner’s 12-year tenure as Chair.

 


* For a list of IRC Regular and Ex-officio Members click here (last updated 3/14/08).

**DCSMT Minutes can be found here.

 

IRC Meeting Schedule

The IRC generally meets on the third Tuesday of each month, from 2-4 p.m., in the Administration Building Board Room. From time to time there are planned exceptions to this schedule. The schedule can be found here. All meetings of the IRC, its program groups, and other committees, are open to all faculty, staff, and students.


 

 


Originally published, August 2008 -- Please note that information published in Benchmarks Online is likely to degrade over time, especially links to various Websites. To make sure you have the most current information on a specific topic, it may be best to search the UNT Website - http://www.unt.edu . You can also search Benchmarks Online - http://www.unt.edu/benchmarks/archives/back.htm as well as consult the UNT Helpdesk - http://www.unt.edu/helpdesk/ Questions and comments should be directed to
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