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UNT Selects an Imaging Vendor and Product
By Maurice
Leatherbury, Ph.D.
Associate Vice President for Computing and Chief Technology Officer
In the waning
days of 2007, UNT’s imaging project steering committee, consisting of
representatives from Chief of Staff, Student Development, Purchasing and
Payment Services, Compliance Office, Budget Office, Legal Affairs, and
International Studies selected Perceptive Software as the vendor and its
product ImageNow (http://www.imagenow.com/products)
to serve UNT’s needs for a robust, scalable, and easy-to-use imaging
system. Perceptive was one of four vendors who submitted acceptable
responses to a Request for Proposal earlier in the year and after
extensive study of the proposals and products offered, the steering
committee chose ImageNow. The product is in use in several universities
in the state, including SMU and the University of Texas at Arlington,
and ImageNow met the stated requirements of the RFP.
The imaging project will consist of several stages:
1.
Conversion of UNT’s existing imaging system’s files into
ImageNow’s format and database (those files are primarily
invoice/purchasing documents and images associated with student
admissions)
2.
Implementing ImageNow in the aforementioned steering
committee departments for their use in scanning, storing, and
retrieving documents
3.
Integrating ImageNow with EIS in the areas of purchasing and
student records. The goal is to have document images associated with
a purchase order or a student record (such as an invoice or a letter
or recommendation) accessible with a simple click of a button on the
appropriate EIS screen.
4.
Develop workflow processes within ImageNow in some of the
affected departments to make the processes of handling documents
more efficient and effective.
The initial implementation of ImageNow will be
assisted by the Perceptive Software corporation and is expected to last
until approximately August of this year. Following that implementation,
UNT’s implementation and capabilities will be evaluated to determine how
soon the system can be opened up to the whole campus for departmental
uses in storing and retrieving images of documents.
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