Benchmarks Online

Skip Navigation Links

Page One

Campus Computing

Vishing, the latest scam to hit the Denton area

Computing Resources at UNT - Finding Your Way Around

EDUCAUSE Southwest Regional Conference

New Year's Resolutions for UNT General Access Computer Lab Users

Today's Cartoon

RSS Matters

The Network Connection

Link of the Month

Helpdesk FYI

Short Courses

IRC News

Staff Activities

Subscribe to Benchmarks Online

Helpdesk FYI

By Jonathan "Mac" Edwards, Assistant Manager of the CITC Helpdesk

Microsoft Outlook's Task System

With the Spring 2008 semester now upon us, UNT is busy once again. In the new semester rush it can be easy to forget important events or deadlines, but Outlook’s Task system can certainly help you remember. The task system can also be used to send tasks to your staff or coworkers to remind them of these same deadlines or events. 

The easiest way to create a personal task is in the To-Do Bar that we discussed in a previous Benchmarks Online article. Once your To-Do Bar is open, simply click on the date that you wish to schedule an appointment. As an example I will click on January 17th.  The Calendar window will appear.  I will type in “Weekly Staff Meeting” at 2 pm. Now I double click on this appointment to bring up the Appointment Dialog Box. 


In the Appointment Window I can add more details to the appointment, set location, importance, and appointment length.  I can also set the recurrence.  If you would like to invite others to join the meeting, simply select Invite Others, and chose the names from the address book of those you wish to invite.


To directly assign tasks go to File>New > Task.  The Task Window should now appear.  In this window you can select the start and end date, priority, and recurrence.  In addition you can choose to include a reminder.  

There are many options in Outlook’s Task Management system to help you stay organized.  I hope this brief overview has encouraged you to explore them. 


Originally published, January 2008 -- Please note that information published in Benchmarks Online is likely to degrade over time, especially links to various Websites. To make sure you have the most current information on a specific topic, it may be best to search the UNT Website - . You can also search Benchmarks Online - as well as consult the UNT Helpdesk - Questions and comments should be directed to


Return to top