DCSMT Meeting Minutes

May 6, 2005

Members
Joe Adamo (Computing and IT Center), Troy Bacon (AVP Finance and Business Affairs and Controller), Philip Baczewski (DCSMT Chair, Director of Academic Computing, Computing and IT Center), Craig Berry (School of Visual Arts), Ginger Boone (University Union), Sandy Burke (Computing and IT Center), Tim Christian (College of Arts and Sciences), Chu Chuah (College of Public Administration and Community Service), Wil Clark (UNT System Center @ Dallas), Jim Curry (Microcomputer Maintenance/Classroom Support Services), Cyndie Harris (UNT Facilities), Mike Hatch (College of Business Administration), Paul Hons (College of Education), Scott Jackson (Libraries), Abraham John (VP Student Development), Scott Joyce (Housing), Brenda Kirk (Computing and IT Center), Burton Lee (College of Music), Gary Mathews (School of Library and Information Science), Dallas Newell (Enrollment Management), Bruce Pollock (ABN LAN Mgmt), Uwe Rossbach (College of Engineering), Chris Strauss (Computing and IT Center), Roy Zumwalt (Texas Academy of Math and Science)

Members Present
Joe Adamo (Computing and IT Center), Philip Baczewski (DCSMT Chair, Director of Academic Computing, Computing and IT Center), Sandy Burke (Computing and IT Center), Tim Christian (College of Arts and Sciences), Mike Sanders for Wil Clark (UNT System Center @ Dallas), Chu Chuah (College of Public Administration and Community Service), Stormy Shippy for Brenda Kirk (Computing and IT Center), Scott Jackson (Libraries), Gary Mathews (School of Library and Information Science), Jim Byford for Bruce Pollock (ABN LAN Management), Uwe Rossbach (College of Engineering), Chris Strauss Computing and IT Center)

Guests
T. J. Adamowicz (Police), Justin Coumee (Computing and IT Center), Athanasios Galiopoulos (College of Publis Administration and Community Service), Jason Gutierrez (Computing and IT Center), Claudia Lynch (Computing and IT Center), Mike Maner (Computing and IT Center), Don McClure (Computing and IT Center), Tom McElwee (Computing and IT Center), Steve Meyer (HP), Charlotte Russell (Computing and IT Center), Robert Thornton (HP), Glenn Thorpe (Computing and IT Center), Scott Windham (Computing and IT Center), David Wood (Computing and IT Center), Mike Wright (Computing and IT Center), Yancey Yeargan (Computing and IT Center)

APPROVAL OF MINUTES
Minutes from April 15, 2005, were approved as written with minor corrections.

Charlotte Russell spoke about the increase of compromised personal PCs with sensitive data on them on campus. She asked the group if they had any objections to the Security Team coming up with a policy about storing sensitive information on personal PCs (FERPA, HIPA info. for example). No one objected and Tim Christian requested that CBT be developed on the topic including how to encrypt such information. He thought the Research Office might have a PowerPoint presentation on this topic. Uwe Rossbach stated that the first step in the process is promoting awareness of the issue and that the second step is implementation of techniques to protect data, but that the second step cannot happen effectively without the first. Charlotte indicated that she or someone in her group would be sending out a GroupWise everyone announcement on this topic as well as contributing an article to Benchmarks Online in the near future.

Hewlett Packard talked about their printing and digital imaging products. Steve Meyer and Robert Thornton were here to discuss these products. Balanced deployment is their key message. Digital workflow is also being used to distribute documents. MFP equipment can now be a network scanner (digital imaging) associated with copy, print, and fax multifunction machine. Web Jetadmin allows you to remotely manage printers and produce reports. If PC is on network, Web Jetadmin can identify that a printer is attached to the PC. Steve also offered copies of comparison of products – HP vs Dell, HP vs Epson, HP vs Lexmark. Robert Thornton discussed the MPD4W Mobile print driver for Windows for postscript or PCL printers. It would allow for quick printing to a printer from a remote location if you have the IP address or UNC name. You would lose specifics for a particular printer, since it is generic for postscript or PCL. Auto Store is their document management piece licensed by machine.

OLD BUSINESS

There was no old business reported.

NEW BUSINESS

There was no new business reported.

AREA STATUS REPORTS

Ewe Rossbach reported the College of Engineering is installing a key system and needs EIS data of all faculty staff and graduate students. He wanted to know if anyone had successfully downloaded the data that could be use to populate the data needed for the key entry system. He is seeking an automatic solution.

Chu Chuah responded to a question about his college's name change. It will change in August from College of Community Service to PACS – Public Affairs and Community Service.

Jason Gutierrez reported that he is expecting Tiger to be delivered today by FedEx.

Mike Wright reminded everyone that he needs to have all Abode renewal information by May 16. The Adobe contract expires at the end of June. We have received out of our UNT legal department a contract for the Student Select Option from Microsoft. He still needs signed copy from Microsoft but expects in shortly. All students will have access to Office and XP Pro at a much discounted rate around $90 to $100 each.

Philip informed the group that the Matlab contract has also made it through our UNT legal office. He is now waiting for the company to send a master copy of media. It is a multi-platform license.

The meeting was adjourned at 11:20 am. The next meeting will be May 20, 2005.