Distributed Computing Support
Management Team


Meeting Minutes

September 2, 2005

Members
Joe Adamo (Computing and IT Center), Troy Bacon (AVP Finance and Business Affairs and Controller), Philip Baczewski (DCSMT Chair, Director of Academic Computing, Computing and IT Center), Craig Berry (School of Visual Arts), Ginger Boone (University Union), Sandy Burke (Computing and IT Center), Tim Christian (College of Arts and Sciences), Chu Chuah (College of Public Administration and Community Service), Wil Clark (UNT System Center @ Dallas), Jim Curry (Microcomputer Maintenance/Classroom Support Services), Cyndie Harris (UNT Facilities), Mike Hatch (College of Business Administration), Paul Hons (College of Education), Scott Jackson (Libraries), Abraham John (VP Student Development), Scott Joyce (Housing), Brenda Kirk (Computing and IT Center), Burton Lee (College of Music), Gary Mathews (School of Library and Information Science), Dallas Newell (Enrollment Management), Bruce Pollock (ABN LAN Mgmt), Uwe Rossbach (College of Engineering), Chris Strauss (Computing and IT Center), Roy Zumwalt (Texas Academy of Math and Science)

Members Present
Philip Baczewski (DCSMT Chair, Director of Academic Computing, Computing and IT Center), Craig Berry (School of Visual Arts), Ginger Boone (University Union), Sandy Burke (Computing and IT Center), Jim Byford for Bruce Pollock (ABN LAN Management), Chu Chuah (College of Public Administration and Community Service), Wil Clark (UNT System Center @ Dallas), Mike Hatch (College of Business Administration), Paul Hons (College of Education), Scott Joyce (Housing), Gary Matthews (School of Library and Information Science), Uwe Rossbach (College of Entineering), Chris Strauss (Computing and IT Center), Roy Zumwalt (Texas Academy of Math and Science)

Guests
Shawn Adams (Resnet), Aaron Akin (Housing), Richard Anderson (Computing and IT Center), Allen Bradley (Computing and IT Center), Daren Dugan (Computing and IT Center), Jason Gutierrez (Computing and IT Center), Elizabeth Hinkle-Turner (Computing and IT Center), Judy Hunter (Willis Lab Manager), Krysta Kaye (Libraries), Claudia Lynch (Computing and IT Center), Matt Kernan (Housing), Claudia Lynch (Computing and IT Center), Mike Maner (Computing and IT Center), Don McClure (Computing and IT Center), Tom McElwee (Computing and IT Center), Jason Myre (Computing and IT Center), Bahram Paiani (Computing and IT Center), Garrett Rumohr (Libraries), Richard Sanzone (Computing and IT Center), Craig Terrell (Computing and IT Center), Scott Windham (Computing and IT Center), David Wood (Computing and IT Center)Yancey Yeargan (Computing and IT Center)

APPROVAL OF MINUTES

Minutes from August 5, 2005, were approved.

Tablet Computing on Campus

Philip Baczewski has been reviewing the Fujitsu Tablet PC.  He had been asked to work on a project to review issues regarding areas requiring laptop computer for their students. In relation to this, he is reviewing the Fujitsu Tablet. He passed around the tablet for the network managers to see.  The cost is around $2000 per tablet.  Handwriting recognition appears to be pretty good.  This tablet can mix coded text with graphic marks for editing of student papers.  He asked if anyone in the different areas were using tablets.  COE, COBA, and SLIS had a few people using tablets, but it did not appear to be widespread.  Classroom Response System is looking into the use of tablets.  Several universities, like SMU, requires a laptop to be purchased by students in some areas.  SMU publishes specs and requires students to buy a laptop.  They do offer special pricing with certain laptop vendors.  The review of required laptop issues was initiated by a department that has since decided not to pursue it further, however, other departments on campus are still considering required laptops for some programs.

NEW BUSINESS

Uwe Rossbach brought up the question of  software licenses and our method of adoption of software packages.  What requirements or recommendations are in place regarding, for instance, the downloading or Firefox or Mozilla software?  Mike Hatch reported that the College of Business Administration only sends agreements requiring official signature to our legal department. If the software is just downloaded and doesn't require written signature, he does not involve the legal department.  It is important to distinguish between software designated for student use, enterprise use, personal use.  By policy we are covered in that we as network managers agree to not knowingly install software on UNT PCs without proper authorization. 

Rich Anderson said notices will be sent out next week from Maurice Leatherbury concerning portable devices that contain files with sensitive data.  These files will be required to be encrypted.  The sending of the notice was mentioned to the network managers in mid-July.  Included in the message are steps for end users to perform the encryption of the sensitive datafiles.  Several network managers requested that the network managers list receive copies of the notice first, since they are referenced in the notice as being the persons to contact if they have questions.

Rich Anderson sent a message to network managers last week about blocking Sequel traffic at the system (Richardson) border.  Vast majority of responses were “go ahead and do it” with a few accommodations for specific applications.  Security is going to do this next week if no other objections are received.  When asked about whether individuals putting these sensitive data files on personal machines had to follow this guideline, it was pointed out that the current policy is critical info should not be put on personal systems without permission. 

Mike Hatch asked if any department currently enforced timeframe restrictions on Novell logins as a means to strengthen security.  Willis Lab has restrictions for lab employees, which is a limited workforce.  No one has it instituted at a college level because of having to deal with the exceptions necessary when working later or weekends.  Philip Baczewski suggested starting a discussion on netman listserv about how the different areas handle workstation security.  David Wood is currently working on training to educate users about security. 

OLD BUSINESS

Jason Gutierrez reported instant messaging group should have a report by the next DCSMT meeting.

AREA STATUS REPORTS

Craig Terrell – Student storage has been notified of a few accounts with password problems.  Vast majority are working.  For those exceptions, Craig asked that we either send Remedy ticket or email to Craig and he will refresh the one account.  The accounts are updated on Wednesday evening and once per weekend.  Soon he will start updating them every 2 hours. 

David Wood has a new monthly reporting instrument he will send out based on new requirements from the state.

Rich Anderson reminded the network managers that a makeup meeting for network managers addressing enhanced security measures for data is this afternoon.  Be sure to sign in on the sheet provided.

Yancey Yeargan reported that the account management system has a new feature.  You can now activate the feature to have an email notification sent to you before your password expires.  These notices will be sent to your preferred email address 15 and 5 days prior to expiration.  You will need to activate the service at http://ams.unt.edu.  Since there are many staff and faculty who do not have their preferred email set up correctly, the decision was made to set the default setting to inactive to prevent mail storms when delivery cannot be made.

Bahram Paiani had to block zip files on mailhost last week.  The block is still in effect awaiting the okay to remove the block from our Security group.  He hasn’t received any complaints from users.  The decision was made because of receipt of some messages with zip files containing viruses in them that were not caught by McAfee.  If someone needs a file that has been blocked, a request can be made to resend it if necessary.  Because of the action to block zip files we have been able to lower significantly the number of virus attempts per day.  Our very complex environment makes testing difficult.  Our security techs are swamped with work.  If something falls through cracks, contact David Wood.

Elizabeth Hinkle-Turner informed the network managers that if they have new people who want to use campus CBT training, they will probably need to let her know by email so she will create the new account.  The information in the user database will not be updated until after late registration, but she can create accounts on an as needed basis. 

The meeting was adjourned at 11:00am.  The next meeting will be September 16, 2005.


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