Meeting Minutes

November 5, 1999 Meeting

Members present Craig Berry, Ginger Boone, Allen Bradley, Bill Buntain, Sandy Burke, Tim Christian, Wil Clark, Jim Curry, Cyndie Harris, Mike Hatch, Pam Hight, Elizabeth Hinkle-Turner, Paul Hons, Kirk Kelly, Brenda Kirk, Maurice Leatherbury, Mike Maner, Gary Matthews, Dallas Newell, Bruce Pollak, Chris Strauss, Kelly Wood, Mike Wright

Members absent: Rich Anderson, Troy Bacon, Eric Duchemin, Abraham John, Ramu Muthia, Roy Zumwalt

Guests:  Daren Dugan, Richard Harris, Coy Hoggard, Andrew McGregor, Jason Myre, Craig Terrell, Jon Walker, David Wright

The minutes of the October 15, 1999 meetings were approved with minor corrections.

Coy Hoggard opened a presentation of the University's Year 2000 preparedness planning with the question "Are we ready for Y2K?" In general, the answer is "yes." Coy briefed the attendees on the status of the mainframe applications and systems, which are all remediated and tested. He described the rollover plans for December 31st and January 1st: the mainframe will be "quiesced" before midnight on the 1st, meaning that it will be operationally shut down but not powered down.  The data communications department will check the status of the various communications technologies (data, voice, pagers) early on the first. Distributed support areas will have to be sure that users have operational desktop machines when they come back to work on the third of January. Ginny Anderson is heading up a Business Continuation Planning group on campus, looking at issues such as power, water, and phone outages. Cyndie Harris asked whether datacomm and/or Computing Center staff would be available on the first when the LAN managers come in to check on problems. Maurice said that the Computing Center would have some people in place on January 1st and 2nd to answer questions and direct calls, etc.  Allen Bradley said that he was working on a work schedule for his personnel and he plans to staff network support.

Mike Hatch reported for the Desktop Standardization committee, saying that they held their first meeting on November 4th.  They'll be creating an inventory of software in use on campus.  The committee wants responses back by a week from the coming Monday: Mike handed out the survey form.

Wil Clark reported that the Student Computing committee would meet next week to discuss centralized storage for students.

Maurice, as chair of the Personnel committee, reported that he had given the report on the Computing Support Quotients to the IRC at its last meeting and that no questions had been raised in that meeting about the figures. He then asked about student workers - how much they're paid, what their duties are, etc.  Wil Clark said that the General Access Lab Managers Committee had addressed those questions. Maurice said that he'd still like to get data on other computing support areas and would be gathering data on such questions as whether tuition waivers are included in student compensation, what the wage rates were, how many workers were employed in each area, and what skills and/or experience were required for particular wage levels.

Richard Harris reported that he had asked the Legal Office about computing privacy issues but hadn't received a response from them yet. The question being raised is what we can do to track down users who send anonymous messages that don't violate laws or the student code of conduct. In general, unless it's a violation of law or codes, computing support personnel shouldn't reveal the identity of users.

Maurice said that he had obtained a list of printers costing over $500 from Inventory Control and that the campus had over 1,100 HP printers in that category. He asked the attendees about their wishes for a campus-wide service contract for their HP printers, and the response was that low-end printers (costing less than $500) shouldn't be covered under such a contract and that the group wanted to see some representative costs for such a contract before making a decision.  Maurice also noted that the Microcomputer Maintenance Shop would probably like to get out of the business of supporting HP printers if a contract was obtained, and Jim Curry concurred with that assessment.

Jim Curry reported that the audio extension cables for lab machines (all lab machines, not just general access labs) were in and if the lab managers would send him the UNT numbers of their machines, he would deliver the cables to them.

The meeting adjourned at 12:00 PM.

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