General Information About Interdepartmental Mail

• Mail Services is responsible for all interdepartmental mail.
• There is no charge for interdepartmental mail.
• There is one mail run for the campus per day.
• Three carriers leave Mail Services at 9:00 in the morning. All mail is delivered and outgoing mail is picked up, including mail bound for the USPS.
• The current route list of designated departments must be used for addressing interdepartmental mail.
• Interdepartmental mail should be restricted to letter size items. All other packages, books, and films should be delivered to Mail Services for dispatch.
• The turnaround time for interdepartmental mail is the next business day.

Instructions

• All mail between departments should be a full 8.5 X 11 sheet of paper.
• If the item must be folded a single fold is preferred.
• Other mail may be placed in an interdepartmental envelope.
• Interdepartmental envelopes are provided by Mail Services.
• The envelope should be clearly marked with the recipient’s delivery stop and name.

Instructions for sending information to faculty and staff at UNT

• If the information is generic in nature Mail Services can deliver the appropriate number of items to each department without labeling each item. This option will allow the mailer to avoid the cost of labels and labeling.
• If there is a need for individual personalized copies to be delivered Mail Services can assist.
• If items are labeled before delivery, they need to be grouped by departments.
• Items brought to Mail Services will be charged $.015 per item for labeling. Mail Services does not supply labels.

Additional Interdepartmental Mail Information

• All USPS mail should be separated from interdepartmental mail.
• Interdepartmental mail is restricted to Official Business of the State of Texas.
• Contact Mail Services for further details.

last updated 08/11/06