VOLUME I

    INDEX

         References to Dean of Students
         References to North Texas State University
         References to Texas College of Osteopathic Medicine

1.1 INTRODUCTION

1.1.1 Introduction to Human Resources (Personnel) Policy Manual
1.1.2 University Human Resources Department

1.2 EMPLOYMENT CONDITIONS

1.2.1 Age Limitations
1.2.2 Dual Employment and Other Activities
1.2.2A UNT Request for Approval of Outside Employment (Form)
1.2.3 Employee Affidavit and Other Requirements
1.2.3.1 Procedure for Completion of I-9
1.2.4 Employment of Non-Citizens
1.2.4.1 Employment of Non-citizens Procedure (International Students)
1.2.4.2 Employment of Non-citizens Procedure (Non-immigrants with "H" and "J" Visas)
1.2.4.3 Employment of Non-citizens Procedure (Permanent Residents)
1.2.4.4 Visa Status and Employment Conditions Information Sheet Procedure
1.2.5 Employment of People with Disabilities
1.2.6 Employment of Relatives (Nepotism Rule)
1.2.7 Office and Working Hours
1.2.8 Staff and Faculty Orientation
1.2.8.1 Orientation Procedure
1.2.9 Ethics Policy
1.2.10 Use of Alcohol
1.2.11 Contributions to Charitable Organizations
1.2.12 Illegal Drugs and Alcohol
1.2.13 Confidential Background Check for Mental Health Services Providers
1.2.13A University of North Texas Confidential Background Check Providers of Mental Health Services
1.2.14 Department of Transportation Employee Alcohol and Controlled Substances              Testing of Drivers of Commercially-Rated Vehicles
1.2.15 Responsibilities and Rights of Employees Under The University of North Texas Compliance Program

1.3 EMPLOYMENT PRACTICES

1.3.1 Definition of Staff Members /EEO Occupational Categories
1.3.2 Types of Staff Appointments
1.3.3 Employee Information and Personal Data
1.3.3A Procedural and Content Guidelines for Providing Recommendations and References
1.3.3.1 Employee Information and Personal Data Procedure
1.3.4 Employment: Staff Personnel
1.3.4.1 Employment: Staff Personnel Procedure
1.3.4.2 Employment of Student Research Assistants
1.3.4.3 Employment of Hourly Student Academic Assistants
1.3.5 General Hourly Student Employment
1.3.5.1 General Hourly Student Employment Procedure
1.3.6 Employment of Veterans
1.3.7 Nondiscrimination/Equal Employment Opportunity and Affirmative Action
1.3.7.1 Review and Documentation of Requests for Reasonable Accommodation in Employment Procedure
1.3.8 Reduction in Force
1.3.9 Posting of Position Openings
1.3.9.1 Posting of Position 
1.3.10 Pre-Employment and Placement Testing
1.3.11 Probationary Period
1.3.11.1 Probationary Period Procedure
1.3.12 Promotion, Transfer, or Demotion
1.3.12.1 Promotion or Transfer (To a Position in Another Department) Procedure
1.3.12.2 Promotion or Transfer (To a Position Within the Same Department) Procedure
1.3.12.3 Demotion
1.3.13 Reemployment and Reinstatement
1.3.13.1 Reemployment Procedure
1.3.13.2 Reinstatement Procedure
1.3.14 Retirement
1.3.15 Early Retirement of Faculty Members
1.3.16 Exit Meeting and Termination Clearance
1.3.16.1 Exit Meeting and Termination Clearance Procedure
1.3.17 Training and Development
1.3.17.1 Training and Development Procedure
1.3.18 Training and Development – Educational Scholarship-Attending University Classes During Working Hours
1.3.18.1 Training and Development – Attending Class During Working Hours Procedure/Application For Faculty, Staff And Dependent Scholarship Procedure
1.3.19 Sexual Harassment
1.3.20 HIV/AIDS Education and Prevention Policy (Also see 18.5.4, Volume III)
1.3.21 Return to Work Program
1.3.21.1 Return to Work Program Procedure
1.3.23 Consensual Relationships
1.3.24 Information and Procedural guidelines for pursuing and resolving a complaint of discrimination, including sexual harassment

1.4 LEAVE ADMINISTRATION

1.4.1 Absence/Attendance
1.4.2 Compensatory Leave and Overtime 
1.4.3 Development Leave
1.4.4 Emergency/Administrative Leave
1.4.4.1 Emergency/Administrative Leave Procedure
1.4.4.2 Star Performance Awards: Administrative Leave with Pay for Outstanding Performance
1.4.5 Holidays 
1.4.6 Jury and Witness Duty
1.4.7 Leave of Absence Without Pay
1.4.8 Military Leave (Annual) or Short Term 
1.4.9 Military Leave (Extended) (Reinstatement of Veterans)
1.4.10 Sick Leave 
1.4.10.2 Guidelines for Calculating Sick Leave Used by Faculty
1.4.10.3 Sick Leave Pooling
1.4.10.4 Disciplinary Action Related to Sick Leave
1.4.11 Time and Attendance/Leave Records 
1.4.12 Time Off for Voting
1.4.12.1 Time Off for Voting Procedure
1.4.13 Vacation Leave 
1.4.14 Absence to Attend Conferences and Professional Meetings
1.4.15 Leave with Pay - for Assistance Dog Training
1.4.16 Administrative Leave for Fitness Program Participation
1.4.17 Leave with Pay - for Volunteer Fire Fighters
1.4.18 Leave with Pay for Foster Parents
1.4.19 Parental Leave
1.4.20 Leave With Pay for American Red Cross Certified Disaster Service Volunteers
1.4.21 Family and Medical Leave

1.5 BENEFITS PROGRAM

1.5.1 Optional Group Insurance Programs 
1.5.2 Retirement Plans and Annuities 
1.5.3 Unemployment Compensation Insurance Program 
1.5.4 Workers' Compensation Insurance
1.5.4.1 Workers' Compensation Insurance Procedure
1.5.5 Electronic Funds Transfer (EFT) of Salary
1.5.5.1 Electronic Funds Transfer (EFT) of Salary Procedure
1.5.6 State Employee Organizations Membership Fee Deduction

1.6 WAGE AND SALARY ADMINISTRATION

1.6.1 Classification of Jobs 
1.6.2 Salary Administration 
1.6.3 Longevity Pay/Hazardous Duty Pay
1.6.3.1 Longevity Pay/Hazardous Duty Pay Procedure
1.6.4 Outstanding Staff Awards
1.6.4.1 Staff Contribution Awards Procedure
1.6.5 Supplemental Compensation
1.6.6 Faculty and Staff Gifts and Awards
1.6.6.1 Tax Rules for Employee Gifts and Awards 

1.7 EMPLOYEE RELATIONS

1.7.1 Performance Counseling and Discipline
1.7.1.1 Performance Counseling and Discipline Procedure
1.7.2 Complaint and Grievance
1.7.2.1 Complaint/ Grievance Procedure
1.7.3 Staff Development/Performance Planning and Review
1.7.3.1 Staff Development/And Discipline Performance Planning and Review Procedure
1.7.4 TIP$ (Top Ideas for Productivity and Savings) (Suggestion Program)
1.7.4.1 Suggestion Program Procedure
1.7.5 Voluntary Alternative Dispute Resolution System
1.7.6 Staff Council
1.7.7 Workplace Violence Policy
1.7.8 Employee Assistance Program (EAP)
1.7.9 Privacy Policy