VOLUME II
INTRODUCTION
Introduction
References to North Texas State University
References to Texas College of Osteopathic
Medicine
References to Dean of
Students
2. CONTROLLER
2.0 Electronic Signatures/ Approvals
2.0.1 FINANCIAL REPORTING
Financial Reporting.
Accounting Records
Interdepartmental Orders (IDOs) and Interdepartmental Transfers (IDTs)
Unclaimed Property
2.1 CLAIMS ACCOUNTING
2.1.1
Accounts Payable Functions
2.1.2 General Payment Information
Audit of Claims
Documentation
Vendor Identification (Payee) Numbers
Forms
Sales Tax
Distribution of Disbursement
Merchandise Returns
Interest Law
"SPREADSHEET" Newsletter
Special Handling Request for Payments
Payment Terms
Billing Address
2.1.3 Petty Cash, Demand Deposits, Working Funds
2.1.4 Memberships
2.1.5 Subscriptions
2.1.6 Food Policy
2.1.7 Prepayments
2.1.8 Postage
2.1.9 Internal Revenue Service Regulations - Payment
on Purchase Orders (or check requests)
2.1.10 Accountholder Responsibility
2.1.10.1 Cash Handling Controls
2.1.11 Registration Fees
2.1.12 Accounting System Coding Procedures
2.1.13 Gifts and Honorariums
2.1.14 Interagency Payments
2.1.15 Travel
Request for Approval to Travel
Travel Regulations
Request for Approval to Travel
Travel Voucher
Travel Reimbursements
Exceptions for Local Funds
Distribution of Meal Per Diem
Incidental Expenses
Reimbursable
Non-reimbursable
Team Travel
Prospective Employees
Travel Management Program - GSC
Travel Outside the Contin6ntal United States
American Express Corporate Card Program
General Information
2.1.16 Invoice Processing
Invoices
Receiving Reports
Documentation
2.1.17 Moving Policy
2.1.18 Reimbursement to Employees (Non-Travel)
2.1.19 Designated Headquarters
2.2 BURSAR
2.2.1 Sales and Receipt of Funds
2.2.2 Veterans and Dependents Exemptions - (V.T.C.A.
Section 54.203)
2.2.3 Concurrent Enrollment - (V.T.C.A. Section 54.062)
2.2.4 High School Honor Graduate (Valedictorian Scholarship)
2.2.5 Children of Deceased and Missing Military Service
Members- Exemption
2.2.6 Good Neighbor Scholarship - Exemption
2.2.7 Deaf or Blind Students - Exemption
2.2.8 Children of Disabled State Employees - Exemption
(V.T.C.A. Section 54.204)
2.2.9 Children of Prisoners of War or Persons Missing
in Action - (V.T.C.A. Section 54.209)
2.2.10 Graduate Final Hours (V.T.C.A. Section
54.051e)
2.2.11Competitive
Academic Scholarships - Waivers Nonresident Tuition
2.2.11.1 Competitive Scholarship Waiver
for Nonresident or Citizen Form
2.2.13 Fee Waivers - Off-Campus Classes
2.2.14 Faculty/Staff/Retiree/Dependent Educational Scholarships
2.2.15 Academic Common Market - (V.T.C.A. , Section
160.07)
2.2.16 Out of State Tuition Waiver Faculty & Dependents
- (V.T.C.A. Section 54.059)
2.2.16.1
Out-of-State Tuition Waiver/Teaching
Assistants, Research-(V.T.C.A.-Section 54.063)
2.2.17 General Property Damage Deposits - (V.T.C.A.
Section 54.052)
2.2.18 Registration Payment Authorizations
2.2.19 Seminars, Institutes, Faculty Assisted Registrations
2.2.20 Tuition and Fee Billing
2.2.21 Returned Checks
Definition
Notification Procedure
Administrative Reinstatement Procedure
Withdrawal Appeal Procedure
Returned Check Consequences
Texas "Bad Check" Laws
2.2.22 Refunds
Departmental Refunds
Tuition and Fee Refunds
Long Session Withdrawal
Summer Withdrawal
Withdrawal - Title IV Financial Aid Fund Recipients
2.2.23 Identification Cards
Students
Faculty/Staff
Special Identification Cards
2.2.24 Waiver Refund Request
2.2.26 Employee Indebtedness Owed to the University
2.2.27 Aid to Families with Dependent Children (AFDC)
- Tuition and Fee Exemptions
(V.T.C.A. 54.212)
2.2.28 Stipends
2.2.29 Emergency Student Loan Program
2.2.30 Check Cashing
2.2.31 Accepting Credit Cards
2.3 BUDGETS
2.3.1 Budget Adjustments
Guidelines for Adjustments to Your Budget
Restrictions
Salary Savings
2.3.1A Account/Budget
Authorization Form
2.3.2 Fees Related to Instruction
Course Fee
Special Service Fees
Laboratory Fees
2.3.2.1 Request to Add/Change "Laboratory
Fee" Form
2.3.2.2 Request to Add/Change "Special
Service Fee" Form
2.3.2.3 Request to Add/Change "Course
Fee" Form
2.3.3 New Accounts
2.3.3A
Account/Budget Authorization Form
2.4 PAYROLL
2.4.1 Payroll
Payment of Salaries
Check Release
Electronic Funds Transfer
Check Loss
Advances
IRS Levy
Deductions
Overpayments
2.4.2 Employee Forms-Employee Information Forms (W-4
Tax Card)
Employee Information Forms (W-4 Tax Card)
Position Authorizations
Position Authorization Forms HRM-6 and HRM-7
Position Authorization Form FIRM-8
Foreign National Employees - Additional Requirements
Foreign national Information (FM) Form
Tax Treaty exemptions
2.4.3 Timesheets
Supplemental Hourly Timesheets
Stipends
8233 Treaty Exemption
2.4.4 Payroll Deadlines
Supplemental Deadlines
Supplemental Payrolls
2.5 GRANT ACCOUNTING
2.5.1 Grant Accounting
Processing Proposals for External Grants and Contracts
Budgetary Considerations
Fringe Benefits
Supplies, Materials, Fellowships, Renovations., Consultants, etc.
Travel
Capital Equipment
Overhead or Indirect Cost
Matching Funds
2.5.2 Administration/Management of Sponsored Programs
2.5.4 Acceptance and Establishment of Research Grant/Contract
and Other Sponsored
Project Accounts
2.5.5 Financial Reporting and Cash Management
2.5.6 Interagency Contracts
Institutional Approvals
Administration/Management of interagency Contracts
3. COMPUTER CENTER
3.1 Computing Center General Policies
3.5 Academic Computing
Consulting Policy
3.6 UNT Information
Resources Security Policy
3.9 UNT Web Publishing
Policy
3.10 University
of North Texas Computer Use Policy
4.0 Purchasing-(Section 4.0)
4.0.1 Organization
4.0.2 Legal
Authority
4.0.3 General
Purchasing Information
4.0.4 Competitive
Bidding
4.0.5 Conflict
of Interest
4.0.6 Disputes
or Protests
4.0.7 Lease
of Space
4.0.8 Dollar
Thresholds for Informal Bids Versus Amounts Requiring Formal Bids
4.0.9 Proprietary
or Sole Source Purchases
4.0.10 Restocking
Charges
4.0.11 Consulting
Contracts
4.0.12 Professional
Services Contracts
4.0.13 Historically
Underutilized Business (HUB)
4.0.14 Account
Holder Responsibility
4.0.15 Advertisements,
Classified
4.0.16 Animals
4.0.17 Blanket
Orders
4.0.18 Hazardous
Materials
4.0.19 Trade-In
of Existing Equipment
4.0.20 Special
Handle Purchase Orders
4.0.21 Other
Related Topics
4.0.22 Use of Private Consultant Services
4.0.23 Contracted Workforce - Temporary
4.0.24 Contracted Workforce for Contracts of $10,000
or More
4.1 Central Receiving
4.1.1 Organization
4.1.2 Receipt
and Inspection of Goods by Central Receiving
4.1.3 Delivery
to Departments by Central Receiving
4.1.4 use
of Central Receiving Dock
4.1.5 Goods
Delivered Via Work Orders
4.1.6 Prescheduled
Contract Deliveries
4.1.7 Ordering
Departments Receivers
4.1.8 Freight
Collect Shipments
4.1.9 Damaged
Goods
4.2 Office Supply Center
4.2.1 Organization
Interdepartmental Order (IDO)
Special Orders
4.3 Property and Inventory Control
4.3.0 Organization
4.3.1 Definitions
Personal Property
Capitalized Assets
Controlled Assets
Expensed Assets
Equipment Held In Trust
4.3.2 Responsibility
4.3.3 Tagging
of Personal Property
4.3.4 Annual
Physical Inventory
4.3.5 Adjustments
to the Property Inventory
4.3.6 Gifts-In
Kind (Donations)
4.3.7 Manufactured
4.3.8 Discover
and ADD (Found or Acquired Via Undetermined Sources)
4.3.9 Transfer
or Property
4.3.10 Disposal
of Surplus and Salvage Property
Property Transfer
Retire to Surplus
Retire to Salvage
Sale of Surplus/Salvage
Disposition of Sale Revenue
Disposition of Data Processing Storage Devices
Disposal of Abandoned Personal Property
Other Disposal Methods
Deletions
Missing Property
Stolen Property
Trade-In Property
4.3.11 Property
Liaisons
4.3.12 Federal
Surplus Property Program Acquisition
4.3.13 Merchandise
for Resale Inventory
5. WEB/ INTERNET POLICIES
5.1 University of North Texas
Web Accessibility Policy
6. BUSINESS SERVICES
6.1 UNIVERSITY MAIL SERVICE
6.1.1 Services
Provided
6.1.2 Mailing
Procedures
6.1.3 Optional
Services
6.1.4 Domestic
Mail
6.1.5 International
Mail
6.1.6 Campus
Standard Mailing Service
6.1.7 Distribution of Improperly Addressed USPS Mail
6.2 PRINTING SERVICES AND COPY CENTERS
6.3 FACILITIES USE COORDINATION
6.3.1 Coliseum
6.6 UNIVERSITY DINING SERVICES
6.7 UNIVERSITY BOOKSTORE
6.8.1 UNIVERSITY UNION
6.8.1.1 General Information
6.8.1.2 Americans With Disabilities Act
6.8.1.3 Smoking Policy
6.8.1.4 Syndicate
6.8.1.5 Union Gallery
6.8.1.6 Information Ticket Center Sales
6.8.1.7 Bulletin Boards
6.8.1.8 Banner Policies
6.8.1.9 Catering
6.8.1.10 Reservations and Reservable Spaces
6.8.1.11 Information/Vendor Tables
6.8.1.12 One O'clock Lounge & Courtyard, Piano
6.8.1.13 Student Organization and Departmental Meetings
6.8.1.14 Alcohol
6.8.1.15 Lyceum
6.8.1.16 UNT Student Dances
6.8.1.17 Decorations
6.8.1.18 Loading and Unloading Equipment
6.8.1.19 Appeals Process
6.9 UNIVERSITY PROGRAM COUNCIL CONSTITUTION AND BYLAWS
7. ADVANCEMENT, ATHLETICS, PUBLIC AFFAIRS
7.1 UNT Institutional Brand Identity Policy
7.2 Gifts--Voluntary
Support--to the University of North Texas
7.3 Gifts To/For
Endowments
7.4 Endowment for
Academic Position
7.5 Private Support
Organizations
7.6 Endowment
Funds
8. PHYSICAL PLANT, FACILITIES
8.1 Access Control
8.1.1 Procedure for Access Control
8.1.2 Access
Control-Electronic Devices
8.2 Energy
Policy
8.3 Signs, Posters, and
Advertisements
8.4 Construction Projects
8.4.1 University of North Texas Takings Impact Assessment
Policy
8.5 Use of University
Phones, Phone Lines, Fax Machines, and Computers for E-Mail
for Reasons Other Than Official University Business
9. POLICE, TRAFFIC, SAFETY
9.1 University Police Enforcement
9.2 Protection of
Buildings and Grounds
9.3 General University
Operations During Absence of the President
9.4 University Police
Responsibility
9.5 Vehicle Operation
9.6 University Risk
Management Environmental Services Policy
9.7 Policy for Prohibition
of Sexual Assault
9.8 Policy on Smoking,
Food and Beverages on Campus and in Leased Facilities
9.9 Building Code
9.10 Disposal of
Abandoned Property
9.11 Risk Management
9.12 Fraud Policy
9.13 UNT Biosafety Policy
10. GENERAL
ADMINISTRATIVE
10.1 Process for Approving Policies and Procedures
10.2 Closing of
Denton and/or Dallas Campuses Due to Extreme Weather Conditions
10.3 Physical Facilities
- Campus Master Plan
10.3.1 Real Property Acquisition
10.3.2 Real Property Acquisition--Eminent Domain
10.4 Contracts
and Agreements
10.6
Requests for Information Made Under the
Texas Public Information Act Effective
September 1, 1997
10.7 Protected
Health Information Privacy
10.7A Medical
Services Transactions and Coding
10.8 Insurance
10.9 2003-2004
Organization Chart Section A
10.9 2003-2004
Organization Chart Section B
10.9 2005-2006 Organization Chart
10.9.1 2002 - 2003 Organized Research and Service Units,
UNT
10.10 University
Records Retention Schedule
10.10.1 State of Texas Records Retention Schedule
10.12 Duties and
Responsibilities of Executive Officers and Staff Reporting
to the President
10.12.1 Responsibilities of the Provost and Vice
President for Academic Affairs
10.12.2 Duties and Responsibilities of The Senior Vice
President for Administration
10.12.3 Duties and Responsibilities of Vice President
for Finance and Business Affairs
10.12.5 Duties and Responsibilities of Vice President
for Development
10.12.6 Duties and Responsibilities of Vice President
for Student Development
10.12.8 Duties and Responsibilities of the Faculty Executive
Assistant to the President
10.12.9 Duties and Responsibilities of the Associate
Vice President for Planning
10.12.10
Duties and Responsibilities of the Vice President
for University Relations
10.12.11 Duties and Responsibilities of the Associate
Vice President, Office of Equity and
Diversity
10.12.13
Duties and Responsibilities of the Director
of Athletics
10.12.15 Duties and Responsibilities
of the Vice President for Research and Technology Transfer
10.12.16 Duties and Responsibilities of the President, University of North Texas
10.13 Solicitation
Policy
10.14 UNT
Policy on the Use of Alcoholic Beverages
10.15 University
Policy Statement on Diversity
10.16 Space Assignment and Management Policy
11. BOARD OF REGENTS
11.5 Investment
Policy
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