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Last Revised: Oct, 2006

ADMINISTRATOR RESPONSIBLE

VOL. #

POLICY NUMBER

POLICY NAME

LATEST REVISION

REVIEW DUE

P. Diebel

2

2.0

ELECTRONIC SIGNATURES/APPROVALS

Nov-05

Nov-09

P. Diebel

2

2.0.1

FINANCIAL REPORTING

Aug-02

Aug-06

P. Diebel

2

2.1.1

CLAIMS ACCOUNTING DEPARTMENT

Nov-05

Nov-09

P. Diebel

2

2.1.2

GENERAL PAYMENT INFORMATION

Nov-05

Nov-09

P. Diebel

2

2.1.3

PETTY CASH. DEMAND DEPOSITS, WORKING FUNDS

Nov-05

Nov-09

P. Diebel

2

2.1.4

MEMBERSHIPS

Nov-05

Nov-09

P. Diebel

2

2.1.5

SUBSCRIPTIONS

Nov-05

Nov-09

P. Diebel

2

2.1.6

FOOD POLICY

Nov-05

Nov-09

P. Diebel

2

2.1.7

PREPAYMENTS

Nov-05

Nov-09

P. Diebel

2

2.1.8

POSTAGE

Nov-05

Nov-09

P. Diebel

2

2.1.9

INTERNAL REVENUE SERVICE REGULATIONS - PAYMENT ON PURCHASE ORDES (OR CHECK REQUESTS)

Nov-05

Nov-09

P. Diebel

2

2.1.10

ACCOUNTHOLDER RESPONSIBILITY

Nov-05

Nov-09

P. Diebel

2

2.1.10.1

CASH HANDLING CONTROLS

P. Diebel

2

2.1.11

REGISTRATION FEES

P. Diebel

2

2.1.12

ACCOUNTING SYSTEM CODING PROCEDURES

P. Diebel

2

2.1.13

GIFTS AND HONORARIUMS

P. Diebel

2

2.1.14

INTERAGENCY PAYMENTS

P. Diebel

2

2.1.15

TRAVEL

P. Diebel

2

2.1.16

INVOICING PROCESSING

Nov-05

Nov-09

P. Diebel

2

2.1.18

REIMBURSEMENT TO EMPLOYEES (NON-TRAVEL)

P. Diebel

2

2.1.19

DESIGNATED HEADQUARTERS

Nov-05

Nov-09

P. Diebel

2

2.2.1

SALES AND RECEIPT OF FUNDS

Jun-03

Jun-07

P. Diebel

2

2.2.2

VETERAN/DEPENDENTS EXEMPTIONS (V.T.C.A SECTION 54.203)

Jun-03

Jun-07

P. Diebel

2

2.2.4

HIGH SCHOOL HONOR GRADUATE EXEMPTION (VALEDICTORIAN SCHOLARSHIP)

Jul-03

Jul-07

P. Diebel

2

2.2.5

CHILDREN OF DECEASED AND MISSING MILITARY SERVICE MEMBERS - EXEMPTION

Jul-03

Jul-07

P. Diebel

2

2.2.6

GOOD NEIGHBOR SCHOLARSHIP - EXEMPTION

Jul-03

Jul-07

P. Diebel

2

2.2.7

DEAF OR BLIND STUDENTS - EXEMPTION

Jul-03

Jul-07

P. Diebel

2

2.2.8

CHILDREN OF DISABLED STATE EMPLOYEES EXEMPTION (V.T.C.A. SECTION 54.204)

Jun-03

Jun-07

P. Diebel

2

2.2.9

CHILDREN OF PRISONERS OF WAR OR PERSONS MISSING IN ACTION EXEMPTION (V.T.C.A. SECTION 54.209)

Jun-03

Jun-07

P. Diebel

2

2.2.11

COMPETITIVE SCHOLARSHIPS WAIVERS OF NONRESIDENT TUITION

Jul-02

Jul-06

P. Diebel

2

2.2.13

FEE WAIVERS (OFF CAMPUS CLASSES)

Jun-03

Jun-07

P. Diebel

2

2.2.14

FACULTY/STAFF/RETIREE/DEPENDENT EDUCATIONAL SCHOLARSHIPS

Jul-02

Jul-06

P. Diebel

2

2.2.16

OUT OF STATE TUITION WAIVER FACULTY/DEPENDENTS (V.T.C.A. SECTION 54.059

Jul-03

Jul-07

P. Diebel

2

2.2.16.1

OUT-OF-STATE TUTION WAIVER/TEACHING ASSISTANTS, RESEARCH ASSISTANTS & DEPENDENTS (V.T.C.A. SECTION 54.063)

Jun-03

Jun-07

P. Diebel

2

2.2.17

GENERAL PROPERTY DEPOSITS (V.T.C.A SECTION 54.052)

Nov-05

Nov-09

P. Diebel

2

2.2.18

REGISTRATION PAYMENT AUTHORIZATIONS

Jun-03

Jun-07

P. Diebel

2

2.2.19

SEMINARS, INSTITUTES, FACULTY ASSISTED REGISTRATIONS

Jun-03

Jun-07

P. Diebel

2

2.2.20

TUITION AND FEE BILLING

Nov-05

Nov-09

P. Diebel

2

2.2.21

RETURNED CHECKS

Nov-05

Nov-09

P. Diebel

2

2.2.22

REFUNDS

Jun-03

Jun-07

P. Diebel

2

2.2.23

IDENTIFICATION CARDS

Nov-05

Nov-09

P. Deibel

2

2.2.24

WAIVER REFUND REQUESTS

Nov-05

Nov-09

P. Diebel

2

2.2.26

EMPLOYEE INDEBTEDNESS OWED TO THE UNIVERSITY

Jun-03

Jun-07

P. Diebel

2

2.2.27

AID TO FAMILIES WITH DEPENDENT CHILDREN (AFDC) - TUITION AND FEE EXEMPTIONS (V.T.C.A. 54.212)

Dec-04

Dec-08

P. Diebel

2

2.2.28

STIPENDS

Nov-05

Nov-09

P. Diebel

2

2.2.29

EMERGENCY STUDENT LOAN PROGRAM

Nov-05

Nov-09

P. Diebel

2

2.2.30

CHECK CASHING

Jun-03

Jun-07

P. Diebel

2

2.2.31

ACCEPTING CREDIT CARDS

Apr-10

P. Diebel

2

2.3.1

BUDGET ADJUSTMENTS

Jul-03

Jul-07

P. Diebel

2

2.3.2

FEES RELATED TO INSTRUCTION

Jul-03

Jul-07

P. Diebel

2

2.3.3

NEW ACCOUNTS

Jul-03

Jul-07

P. Diebhel

2

2.4.1

PAYROLL

Jul-03

Jul-07

P. Diebel

2

2.4.2

EMPLOYEE FORMS EMPLOYEES INFORMATION FORMS (W-4 TAX CARD)

Nov-05

Nov-09

P. Diebel

2

2.4.3

TIME SHEETS

May-01

May-05

P. Diebel

2

2.4.4

PAYROLL DEADLINES

Jul-02

Jul-06

P. Diebel

2

2.5.6

INTERAGENCY CONTRACTS

Nov-05

Nov-09

P. Diebel

2

3.1

COMPUTING CENTER GENERAL POLICIES

Nov-05

Nov-09

P. Diebel

2

3.5

ACADEMIC COMPUTING CONSULTING POLICY

Nov-05

Aug-05

P. Diebel

2

3.6

UNT INFORMATION RESOURCES SECURITY POLICY

Oct-02

Oct-06

P. Diebel

2

3.10

UNIVERSITY OF NORTH TEXAS COMPUTER USE POLICY

Nov-05

Nov-09

P. Diebel

2

4.0

PURCHASING SERVICES (Section 4.0)

P. Diebel

2

4.0.22

USE OF PRIVATE CONSULTANT SERVICES

Apr-06

Apr-10

P. Diebel

2

4.0.23

CONTRACTED WORKFORCE - FOR CONTRACT UNDER $10,000

Nov-05

Nov-09

P. Diebel

2

4.0.24

CONTRACTED WORKFORCE CONTRACTS OF $10,000 OR MORE

Nov-05

Nov-09

P. Diebel

2

4.1

CENTRAL RECEIVING

Nov-05

Nov-09

P. Diebel

2

4.1.9

DAMAGED GOODS

Nov-05

Nov-09

P. Diebel

2

4.2

OFFICE SUPPLY CENTER

Nov-05

Nov-09

P. Diebel

2

4.3

ASSET MANAGEMENT

May-06

May-10

P. Deibel

2

6.1

UNIVERSITY MAIL SERVICE

Jul-02

Jul-06

P. Diebel

2

6.2

UNIVERSITY PRINTING SERVICES AND COPY CENTERS

Jul-02

Jul-06

P. Diebel

2

6.6

UNIVERSITY DINING SERVICES

Jul-02

Jul-06

P. Diebel

2

6.7

UNIVERSITY BOOKSTORE

Apr-06

Apr-10

P. Diebel

2

6.8.1

UNIVERSITY UNION

Nov-04

Nov-08

P. Diebel

2

6.8.1.1

GENERAL INFORMATION

Nov-04

Nov-08

P. Diebel

2

6.8.1.2

AMERICANS WITH DISABILITIES ACT

Nov-04

Nov-08

P. Diebel

2

6.8.1.3

SMOKING POLICY

Nov-04

Nov-08

P. Diebel

2

6.8.1.4

Nov-04

Nov-08

P. Diebel

2

6.8.1.5

UNION GALLERY

Nov-04

Nov-08

P. Diebel

2

6.8.1.6

INFORMATION TICKET CENTER SALES

Nov-04

Nov-08

P. Diebel

2

6.8.1.7

BULLETIN BOARDS

Nov-04

Nov-08

P. Diebel

2

6.8.1.8

BANNER POLICIES

Nov-04

Nov-08

P. Diebel

2

6.8.1.9

CATERING

Nov-04

Nov-08

P. Diebel

2

6.8.1.10

RESERVATIONS AND RESERVABLE SPACES

Nov-04

Nov-08

P. Diebel

2

6.8.1.11

USE INFORMATION & VENDOR TABLES

Nov-04

Nov-08

P. Diebel

2

6.8.1.12

ONE O'CLOCK LOUNGE & COURTYARD PROGRAMS

Nov-04

Nov-08

P. Diebel

2

6.8.1.13

STUDENT ORGANIZATION MEETINGS

Nov-04

Nov-08

P. Diebel

2

6.8.1.14

ALCOHOL

Nov-04

Nov-08

P. Diebel

2

6.8.1.15

LYCEUM

Nov-04

Nov-08

P. Diebel

2

6.8.1.16

UNT STUDENT DANCES

Nov-04

Nov-08

P. Diebel

2

6.8.1.17

DECORATIONS

Nov-04

Nov-08

P. Diebel

2

6.9

UNIVERSITY PROGRAM COUNCIL CONSTITUTIONS AND BYLAWS

May-06

May-10

P. Diebel

2

7.3

GIFTS TO/FOR ENDOWMENTS

Aug-02

Aug-06

P. Diebel

2

8.2

ENERGY POLICY

Aug-02

Aug-06

P. Diebel

2

8.5

USE OF UNIVERSITY PHONES, PHONE LINES, FAX MACHINES, AND COMPUTERS FOR REASONS OTHER THAN OFFICIAL UNIVERSITY BUSINESS

Aug-04

Aug-08

P. Diebel

2

9.10

DISPOSAL OF ABANDONED PROPERTY

Jul-03

Jul-07

P. Diebel

2

10.4

CONTRACTS AND AGREEMENTS

Jan-05

Jan-09

P. Diebel

2

10.13

SOLICITATION POLICY

P. Diebel

2

11.5

INVESTMENT POLICY

Oct-06

Oct-10

P. Diebel

3

18.4.1

UNION BOARD OF DIRECTORS CONSTITUTION

Jul-03

Jul-07

P. Diebel

3

18.5.1

HOUSING POLICY

Nov-05

Nov-09

P. Diebel

3

18.5.2

UNT STUDENT HEALTH AND WELLNESS CENTER

Nov-05

Nov-09

P. Diebel

3

18.5.6

ROOM ENTRY AND SEARCH BY RESIDENCE HALL STAFF

Nov-05

Nov-09

P. Diebel

3

18.5.6.1

PROCEDURES FOR DETERMINING WHETHER A STUDENT'S ROOM SHOULD BE SEARCHED FOR ILLEGAL DRUGS, PARAPHERNALIA, LEGAL DRUGS OR ANY LEGAL SUBSTANCE BEING ILLEGALLY USED

Nov-05

Nov-09

P. Diebel

3

19.2

COLLEGE AND UNIVERSITY PHOTOCOPYING FOR CLASSROOM, RESEARCH AND LIBRARY USE

Jul-02

Jul-06