10.10.1 STATE OF TEXAS RECORDS RETENTION SCHEDULE

Policy Manual
University of North Texas

Classification
Number: 10.10.1

Date Issued: 11/1/99,9/00,12/02, 4/05

SUBJECT: STATE OF TEXAS RETENTION SCHEDULE

APPLICABILITY: TOTAL UNIVERSITY

CAUTION

A state record may not be destroyed if any litigation, claim, negotiation, audit, open records request, administrative review, or other action involving the record is initiated before the expiration of a retention period for the record set by the commission or in the approved records retention schedule of the agency until the completion of the action and the resolution of all issues that arise from it, or until the expiration of the retention period, whichever is later.

Section 441.187(b), Government Code

LEGEND

RETENTION CODES (For Field 7)

AC = After Closed (or terminated, completed, expired, or settled)
AV = As Long As Administratively Valuable
CE = Calendar Year End
FE = Fiscal Year End
LA = Life of Asset
MO = Months
PM = Permanent
US = Until Superseded

SECURITY CODES (For Field 8)

C = Confidential
O = Open Record

ARCHIVAL CODES (For Field 9)

I = Retain in Agency Archives
O = Review by Agency Archivist

MEDIUM CODES (For Field 10)

C = Computer Print-Out
E = Electronic
M = Microfilm
O = Other (Specify in Field 12)
P = Paper

VITAL CODE (For Field 11)

Indicate with an "X"

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