 Policy Manual |
Classification Number: 2.1.17 Date Issued: 1990; |
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APPLICABILITY: TOTAL UNIVERSITY Moving expense reimbursements must be approved by the appropriate Vice President or President before payment is processed, regardless of the source of funding. A copy of the new employee’s hiring letter or employment contract, which clearly authorizes and defines such expenses, must be attached to the requisition. A copy of the moving company contract or invoice/bill of lading should be attached to the document presented to Purchasing & Payment Services requesting reimbursement. If receipts for the cost of moving are not provided by the new employee, the reimbursement for moving will be taxable. If a purchase order is to be issued by UNT to the vendor (rather than reimbursing the new employee), a requisition must be submitted, and a copy of the employee’s hiring letter must be attached. Purchasing requirements outlined in Policy 4.0 must be followed.
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