SUBJECT: FOOD POLICY

APPLICABILITY: TOTAL UNIVERSITY

Payments to vendors or reimbursements to employees for meals or food purchases will normally not be made unless individuals who are neither employees or students of the University also participate and University business is transacted. Only Local funds may be used for these payments.

• In situations involving only employee and/or student participation, reimbursement for the meals may be made if one of the following conditions exist: (local funds only)

          1) Meal expenses are directly related to business meetings.

          2) Meals are provided to employees on the campus for the University’s convenience, meaning                    that there must be a substantial business reason for providing the meals; and

          3) Expenses related to providing occasional recreational, social or similar activities for           employees (i.e. University-sponsored picnics, etc.)

• Documentation must be provided with the requisition or check request (if reimbursing an employee) that supports the fact that the expenses are directly related to or associated with the conduct of University business.

• This policy does not affect reimbursements related to travel, classroom academic activities, or purchases made by the University food service departments for use in the normal course of business.

• If meals or food purchases involve liquor, then Policy 10.14 must also be followed. No state funds can be used in the purchase of liquor. In addition, all requisitions or check requests involving events where liquor is served must contain a certification statement that no one under the age of 21, who attended the event consumed alcohol. (See UNT Policy 10.14, General Guideline Section)