SUBJECT: OUT-OF-STATE TUITION WAIVER/ TEACHING ASSISTANTS, RESEARCH                     ASSISTANTS & DEPENDENTS (V.T.C.A. SECTION 54.063)

APPLICABILITY: TEACHING ASSISTANTS, RESEARCH ASSISTANTS & DEPENDENTS

A teaching assistant or research assistant at the University of North Texas or another public institution in Texas, and their spouse and children, are entitled to register at the University of North Texas by paying the tuition fees and other fees or charges required for Texas residents, without regard to the length of time they have resided in Texas, if the assistant is employed at least one-half time in a teaching or research assistant position which relates to their degree program.

A waiver form must be completed by the employee’s department and submitted to Student Accounting and University Cashiering Services before each semester.

Guidelines:

1. Individual must be employed as of the 12^th class day in a long semester, as of the 4^th class day in a summer semester and as of the 2^nd class day in a May Minimester (unless payroll dates need to be considered). Hourly employees must work an average of 20 hours per week through each semester. The individuals must work each semester a waiver is awarded (including a May Minimester).

2. The employee's Job Title and BI Code must be listed on the Employment Waiver form. The employee should be paid according to the following budget item codes: 0800, 0810, 1361, 1193 or 1791. If the employee is paid by another budget item code, the department should contact Student Accounting and University Cashiering Services for specific instructions on determining eligibility and assistance in completing the waiver form.

3. When a department becomes aware that an employee no longer qualifies for an employment waiver (employment is terminated before the 12^th class day in a long semester, the 4^th class day in a summer semester or the 2^nd class day in a May Minimester), a representative should notify Student Accounting and University Cashiering Services immediately.

4. Student Accounting and University Cashiering Services does not hand out forms to students or faculty. The forms are distributed to the departments.

5. If the student is employed in a department outside of their degree major, an academic authority in their major department must certify there is a direct relationship between the employee’s position and their degree program. An explanation should be included on the waiver form.

Responsibility: It is the responsibility of the departments to understand the State statute governing this waiver and to ensure its proper use. By signing the Employment Waiver the departments are attesting that the information provided is true and correct and that all conditions of the statute have been met. The department head/account holder (and academic authority, when necessary) needs to be aware of the possibility that the waivers will be audited and that the responsibility for certifying the eligibility lies with the department head/account holder and/or the academic authority who signs the waiver.

If you have any questions regarding the Employment Waiver, please contact Student Accounting and University Cashiering Services at (940) 565-3225.

*Reviewed with no changes