SUBJECT: EMPLOYEE INDEBTEDNESS OWED TO THE UNIVERSITY

APPLICABILITY: ALL UNT EMPLOYEES

Definition

"Indebtedness owed to the University" is defined as any and all past due financial obligations to the University an employee has incurred, whether or not the indebtedness occurred while employed at the University.

Notification Procedure

Notification of past due indebtedness will be mailed to the employee from the Student Accounting and University Cashiering Services. The address maintained in the official University personnel records and/or the student system will be used.

Payment must be made on or before ten working days from the date printed on the notification.

Disciplinary Action

If an employee fails to resolve and settle any indebtedness for Tuition & Fees, Room & Board, Returned Checks, Loans or Late Payment Fees related to this type of indebtedness to the University within the prescribed time frame, his/her supervisor and Vice President or Associated Vice President will be notified by the Controller’s Office. It is the supervisor's responsibility to take action according to University Policy 1.7.1.4.29, which defines any outstanding indebtedness owed to the University as a major rule violation. Disciplinary action may include suspension without pay or termination.

This policy is in addition to, and not a substitute for, any other rights the University may have for collection of past due indebtedness.