SUBJECT: NEW ACCOUNTS

APPLICABILITY: TOTAL UNIVERSITY

All new university accounts must be set up in accordance with the guidelines of the University of North Texas. Once established, the revenue and expenditures must follow pre-established regulations for university funds. Item 1 and 2, Section B and Items 5 through 9 of the Account/Budget Authorization Form (ABA) must be completed before a new account number will be assigned. Note: Complete Section A and Items 3 and 4 ONLY if the account is being established from internal funds.

Please refer to policy #7.3 and #7.4 for minimum amounts required for an endowment account.

All new unrestricted gift accounts must include a copy of the donor's letter of intent.

All account numbers will be assigned by the Budget Office upon receipt of the completed ABA, with the exception of new grant accounts. The Grant Accounting Office will assign new grant account numbers.

ABA Forms may be obtained through Office Supply.

If an account has had no activity for a period of two years, and has no outstanding encumbrances, it will be considered inactive and should be closed. Beginning in FY1998, the Budget Office will review inactive accounts annually to expedite closing the accounts. However, account holders may contact the Budget Office for assistance in closing accounts at any time after the account becomes inactive.

Budget Office phone ext. 3232, 3233; E-Mail:BudOffice@fis.admin.unt.edu.