SUBJECT: UNIVERSITY UNION 

APPLICABILITY: TOTAL UNIVERSITY

SECTION FIFTEEN - Catering

1. All foods and beverages for events scheduled in the Union must be provided by Verde Catering. The intention of this policy is to ensure that only safe and properly prepared food products are provided to members of the University community, their guests, or visitors to the campus.
2. In order to ensure that we give each event the appropriate level of attention, Verde Scheduling must have your final menu selections no later than ten business days before each catered event. Final counts must be received by Verde Scheduling three business days prior to the event.
3. Reservations for Union catering must be arranged through the Verde Scheduling Office, located in the Union, level 2. Office hours are 8 a.m.-5 p.m. Monday-Friday and after hours appointments are available upon request.
4. Only food and beverages ordered through Verde Scheduling can be served in the meeting and banquet rooms of the Union. All outside food is prohibited.
5. All catered events remain tentative pending receipt of deposit or receipt of a University account number. Tentative catered events must be confirmed or released within ten business days of the original request. No more than 2 tentative dates may be scheduled for the same event.
6. Balance of the estimated total for a catered event is due three business days prior to the event. Final balance is due 10 business days after receipt of the bill. When a catered event is confirmed with a deposit, final estimated payment for food service is due 3 business days in advance of the scheduled event.
7. A departmental catered event is confirmed upon receipt of an Inter Department Order (IDO). Final billing to the department will be sent within 10 business days of the event.
8. When registered student organizations are co-sponsored by departments, the departmental contact must be listed on the catered event form and must provide a signed IDO. All charges for co-sponsored catered events will be billed to the sponsoring department’s account number.
9. Catered meals are two hour maximum. For events lasting more than two hours additional service fees will be added. See Section Ten for room reservation information. Due to Health Department Guidelines, leftover food items remain the property of Verde Catering and may not be taken out of the reserved area.

10. Food Deliveries and Pickups

1. All arrangements for on campus food/beverage deliveries must be made through the Verde Scheduling Office. We require a minimum 10-business days notice for meals and a minimum three-business days notice for snack items (soft drink, cookies, coffee, and etc.).
2. Normal delivery and pickup charges will apply.
3. The Union fee schedule quotes minimum order allowed and delivery fees.