Information/Vendor Tables

The Union recognizes three types of table uses in the facility.

1. Information Tables: Literature available for passers-by to pick up from table
2. Vendor Tables: Sales by outside groups that are sponsored by a University organization or department for fund-raising purposes
3. Conference Vendor Tables: Vendors attached to conferences that target specific audiences

The Union assesses a standard fee based on table usage.

1.   Student organizations and University departments may request the use of a table in the Union. All       requests must be submitted to the Union Programs office for approval. Table reservations can be       turned in to the Union Programs office beginning ten (10) business days prior to the first day of class.       A maximum of two chairs per table is allowed . In accordance with the University’s solicitation policy,       persons manning the table are to remain behind it. Activity shall not disrupt flow of traffic. Literature       may be placed on the table for passers by to take at their discretion; it cannot be handed directly to the       individual unless the individual requests the literature. All materials belonging to the organization or       persons manning the table must be placed on or under the table. Tables are not available to student       organizations during dead week and finals week. Requests by departments or student organizations for       sales at a table must include a completed solicitation form available from the Student Activities &       Organizations office. For safety reasons, the Union restricts the number of tables in public areas and       hallways.

2.   Tables may be used to promote any event and/or project sponsored by a University department or by       a registered student organization. Individuals or off-campus groups cannot reserve tables for use unless       sponsored by a registered organization or University department. The sponsoring organization or       department is responsible for completing the necessary approval process. Each table must display a       permit obtained from the Union Programs office.

3.   Each customer is responsible for any damage or theft of Union equipment occurring during the use of       the same. The user will be assessed repair or replacement costs.

4.   Any signs or banners used at the table may be hung from the front of the table or placed behind the       table. Large floor displays are not appropriate for use at a solicitation table. For additional space,       other locations are available through Scheduling Services for a fee.

No signs or banners may be affixed to walls or other surfaces.

5.   All material written in a foreign language must first be translated into English, approved by International       Studies & Programs and filed with the Student Activities & Organization’s office in advance of       distribution.

6.   The Student Government Association is guaranteed a table at any time at the southeast corner of the       One O’Clock Lounge and is also eligible for additional tables. The Student Government Association       will follow house guidelines in order to reserve use of their permanent table or any additional tables.

7.   An information table can be reserved for a maximum of five (5) three-day periods per semester.       Additional requests should be submitted for approval five (5) business days in advance and are       contingent upon space availability.

8.   Free dispensing or sale of food or beverages (prepared or prepackaged) is prohibited except by the       Union.

9.   Tables for political candidates are not allowed unless sponsored by a campus organization or       department.

10. The use of audio equipment or amplified sound must be approved by the Union Programs Department       office prior to use. Designated areas with electrical outlets are available. Sound may not exceed 80       decibels.

11. The sponsorship of a sale must be for the purpose of raising funds for a student organization or       department.

12. All sales and/or solicitations must be in compliance with the University solicitation policy.

13. No student organization or department may sponsor more than three (3) sales per semester in the       Union.

14. Student organizations may sponsor or conduct a sale for a maximum of three (3) consecutive business       days.

15. Student organizations or departments desiring to reserve a table must provide a completed solicitation       form.

16. University policy provides that no item can be sold that is offered for sale by any University agency or       contractual agency unless approval is given by that agency.

A table fee will be assessed to departments and organizations co-sponsoring an outside vendor for the purpose of fund raising (Example: credit card companies, phone companies, jewelry sales, etc.). No fee will be assessed for information tables or fund raising activities in which the organization or department has created the item or service for sale. Fees for table space must be paid at time of reservation.