Reservations for dances may be made no more than thirty (30) business days in advance.
Each organization is limited to two (2) dances per semester, pending availability of facilities.
Dances are limited to four (4) hours total with event end time no later than 2:00 a.m.
Scheduling Services must be in receipt of a completed Student Event Application to schedule reservation and confirm date. The applications are available through the Students Activity Center located on Level 2.
A non-refundable deposit is required at time of confirming reservation.
Estimated event charges are due in full five (5) business days prior to the day of the event. Failure to comply with the payment schedule may result in the cancellation of the event.
The maximum number of tickets sold for any event is limited to the maximum room capacity based on room set up requirements, with no exceptions.
Ticket prices must remain the same from beginning to end of event. Disbursement of proceeds from ticket sales will not occur the night of the dance.
The student organization representative must meet with the Union Assistant Director of Business/Personnel to discuss ticket sales no later than five (5) business days before the dance.
Ticket sellers are to be provided by the Union. One seller per 250 guests is required with a two-hour minimum. Ticket sales will end no later than one and one-half hours before the end of the event or 12:30 A.M., whichever is sooner. There are no exceptions.
Everyone entering the dance must have a wristband. Wristbands may be provided by the University Union with associated fees being assessed to the responsible organization. Student organizations can trade previously purchased wristbands for Union wristbands if free of logos.
Student organizations must provide one event monitor for each 100 anticipated guests to assist Union staff during the event. The Building Manager must be provided names of the monitors no later than twenty-four (24) hours prior to the event. All monitors must wear agreed upon visible I.D. and meet with the Building Manager and UNT Police one (1) hour before the event starts.
All entrances to the Union will close promptly at 10:00 P.M. and only designated entrance(s) will be available to guests after that time. No one may leave and re-enter the facility after the purchase of a wristband with the exception of the agreed upon monitors.
DJ’s must provide all of their own sound equipment. Live bands may provide their own sound equipment or rent a University Union sound system upon approval of the Union Technical Coordinator. A Union technician must operate the equipment. Under no circumstances can University Union sound equipment be used to supplement non-Union equipment.
Sound equipment, decorations and other equipment must be removed within one hour following the event. A fee will be assessed to the sponsoring organization for each hour, or any part of an hour, in excess of the specified one-hour load-out allotment.
Security is required at all dances at the expense of the responsible student organization. UNT Police Department will determine the number of officers needed.
The sponsoring student organization will be assessed additional charges associated with damage, repairs and/or additional clean up.
