Catering

1. All food and beverage for events scheduled in the Union must be provided by Verde Catering. Only registered student organizations may bring in food or order from local restaurants for meetings scheduled after 5:00 P.M. Monday through Friday and weekends in Level 4 meeting rooms and the Syndicate. The intention of this policy is to ensure that only safe and properly prepared food products are provided to members of the University community, their guests or visitors to the campus.
2. Reservations for catering must be arranged through Scheduling Services located on Level 2 of the University Union. Office hours are 8A.M. – 5:00 P.M., Monday – Friday. After hour appointments are available upon request.
3. Reservations must be made no later than ten (10) business days prior to date of event for meals and three (3) business days for refreshments. A minimum is required for all food orders. Delivery and pickup charges will apply for all deliveries outside the Union.
4. All catered events remain tentative pending receipt of deposit. Reservations may be confirmed with a University account number, cash, check or credit card. Tentative catered events must be confirmed or released within ten (10) business days of the original request. No more than two (2) tentative dates may be scheduled for the same event.
5. An estimate of guests attending will be required at time of event booking. Scheduling Services must be in receipt of final guarantee of number expected to attend no later than 12:00 O’Clock noon, three (3) business days prior to the day of the event. After this time, increases in attendance will be accepted up to twenty-four (24) hours prior to the event, subject to product availability, with a late charge being assessed for each additional person attending. Failure to turn in a final guarantee will result in the maximum estimated count being used as the final guarantee. For meals, should the number of guests exceed the guarantee, charges will be based on the actual number of guests served.
6. Scheduling Services must be in receipt of final menu no later than 12:00 O’Clock noon, ten (10) business days prior to the day of the event. Failure to turn in a final menu will result in menu selection being Chef’s choice.
7. Estimated total balance for event is required by 12:00 O’Clock noon three (3) business days prior to the day of event. Failure to comply with the payment schedule may result in the cancellation of event. Final payment is due within ten (10) days upon receipt of final billing. Late payments may be subject to interest fees.
8. A departmental catered event is confirmed upon receipt of an account number. Final billing to the department will be sent within ten (10) business days of the event.
9. If a registered student organization is co-sponsored by a department, the department contact name and telephone number must be listed on the Event Planner and an account number provided. All charges for co-sponsored events will be billed to the sponsoring department’s account number at department rates.
10. Catered event standards: Breakfast, Brunch, Lunch and Receptions – Two (2) hours; Dinners – Three (3) hours; Reception and Dinner – Four (4) hours; Dinner and Dance – Four (4) hours. Events lasting more than the allotted time will incur additional fees.
11. In compliance with local Health Department Regulations, food may not be removed from the catering site. Credit will not be issued for unused food.
12. Full anticipated charges and related gratuities and taxes will be assessed to any catered event cancelled less than eight (8) business days prior to the date of the event.