SUBJECT: ACCESS CONTROL – ELECTRONIC DEVICES

APPLICABILITY: TOTAL UNIVERSITY

1 – Purpose: To provide reasonable security for persons and property within University facilities through
the installation of electronic access control systems.

2– Policy: Departments or work units needing electronic access control systems must submit a written
request for approval to acquire and install such systems through the Access Control Office (ACO) prior to
installation of such systems. The ACO will evaluate the need for an electronic access control device or system
and inform the requesting department in writing as to whether their request has been approved or denied.

If approved, the ACO will provide the requester with the type, make and model of access control system it is
permitted to install. Alternatively, the department may request that Access Control ACO acquire and install the
device(s). In such cases, the department will be charged for the cost of the device(s) and the labor and other
materials needed to install the device(s) via a work order. Further, ACO will program the locking system and
provide the number of cards, proximity devices, or other devices as requested by the department.

Electronic systems installed at UNT will require an ID card and a PIN number to activate the locking device.
Any electronic systems installed without the written consent of the ACO will be subject to removal at
departmental expense if deemed necessary by the Facilities Department.

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