TABLE
OF CONTENTS
VOLUME
II
INTRODUCTION
2. CONTROLLER
3.
COMPUTING & INFORMATION TECHNOLOGY CENTER
4. PURCHASING
5. WEB/
INTERNET POLICY
6.
BUSINESS SERVICES
7. ADVANCEMENT, ATHLETICS, PUBLIC AFFAIRS
8.
PHYSICAL PLANT, FACILITIES
9.
POLICE, TRAFFIC, SAFETY
10. GENERAL ADMINISTRATIVE
11.
BOARD OF REGENTS
INTRODUCTION
Introduction
References to North Texas State University
References to Texas College of Osteopathic Medicine
References to Dean of Students
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2. CONTROLLER
2.0 Electronic Signatures/ Approvals
2.0.1 FINANCIAL REPORTING
Financial Reporting.
Accounting Records
Interdepartmental Orders (IDOs) and Interdepartmental Transfers (IDTs)
Unclaimed Property
2.0.2 Broadband Internet Connection Allowance Policy
2.1 ACCOUNTS PAYABLE
2.1.1 Accounts Payable
Functions
2.1.2 General Payment
Information
Audit of Claims
Documentation
Vendor Identification (Payee) Numbers
Forms
Sales Tax
Distribution of Disbursement
Merchandise Returns
Interest Law
"SPREADSHEET" Newsletter
Special Handling Request for Payments
Payment Terms
Billing Address
2.1.3 Petty
Cash, Demand Deposits, Working Funds
2.1.4 Memberships
2.1.5 Subscriptions
2.1.6 Food Policy
2.1.7 Prepayments
2.1.8 Postage
2.1.9 Internal
Revenue Service Regulations - Payment on Purchase Orders (or Check Requests)
2.1.10 Department, Project and Grant Identification Holder Responsible REVISED
2.1.10.1 Cash
Handling Controls
2.1.11 Registration
Fees
2.1.12 Accounting
System Coding Procedures
2.1.13 Gifts
and Honorariums
2.1.14 Interagency
Payments
2.1.15 Travel
Request for Approval to Travel
Travel Regulations
Request for Approval to Travel
Travel Voucher
Travel Reimbursements
Exceptions for Local Funds
Distribution of Meal Per Diem
Incidental Expenses
Reimbursable
Non-reimbursable
Team Travel
Prospective Employees
Travel Management Program - GSC
Travel Outside the Continental United States
American Express Corporate Card Program
General Information
2.1.16 Invoice
Processing
Invoices
Receiving Reports
Documentation
2.1.17 Moving
Policy
2.1.18 Reimbursement
to Employees (Non-Travel)
2.1.19 Designated
Headquarters
2.2 STUDENT ACCOUNTING AND UNIVERSITY CASHIERING SERVICES
2.2.1
Sales and Receipt of Funds
2.2.2 Veterans
and Dependents Exemptions - (V.T.C.A. Section 54.203)
2.2.3 Concurrent
Enrollment Waiver- (V.T.C.A. Section 54.062) Deleted
2.2.4 High
School Honor Graduate Exemption (Valedictorian Scholarship)
2.2.5 Children
of Deceased and Missing Military Service Members- Exemption
2.2.6 Good
Neighbor Scholarship - Exemption
2.2.7 Deaf
or Blind Students - Exemption
2.2.8 Children
of Disabled State Employees - Exemption (V.T.C.A. Section 54.204)
2.2.9 Children of Prisoners of War or Persons Missing
in Action - (V.T.C.A. Section 54.209)
2.2.10 Graduate
Final Hours - (V.T.C.A. Section 54.051e) Deleted
2.2.11 Competitive
Scholarships - Waivers of Nonresident Tuition Deleted
2.2.11.1 Competitive
Scholarship Waiver for Nonresident or Citizen Form Deleted
2.2.13 Fee
Waivers - Off-Campus Classes
2.2.14 Faculty/Staff/Retiree/Dependent
Educational Scholarships
2.2.15 Academic
Common Market - (V.T.C.A. , Section 160.07)
2.2.16 Out
of State Tuition Waiver Faculty & Dependents - (V.T.C.A. Section 54.059
2.2.16.1 Out-of-State Tuition Waiver/Teaching
Assistants, Research Assistants & Dependents (V.T.C.A. Section 54.063)
2.2.17 General
Property Deposits - (V.T.C.A. Section 54.052)
2.2.18 Registration
Payment Authorizations
2.2.19 Seminars,
Institutes, Faculty Assisted Registrations
2.2.20 Tuition
and Fee Billing
2.2.21 Returned
Checks
Definition
Notification Procedure
Administrative Reinstatement Procedure
Withdrawal Appeal Procedure
Returned Check Consequences
Texas "Bad Check" Laws
2.2.22 Refunds
Departmental Refunds
Tuition and Fee Refunds
Long Session Withdrawal
Summer Withdrawal
Withdrawal - Title IV Financial Aid Fund Recipients
2.2.23 Identification
Cards
Students
Faculty/Staff
Special Identification Cards
2.2.24 Waiver Refund Request
2.2.26 Employee
Indebtedness Owed to the University
2.2.27 Aid to Families with Dependent Children (AFDC)/Temporary Assistance to Needy Families (TANF) Program-Tuition
and Fee Exemptions(V.T.C.A. 54.212)
2.2.28
Stipends
2.2.29 Emergency
Student Loan Program
2.2.30 Check
Cashing
2.2.31 Accepting
Credit Cards
2.3 BUDGETS
2.3.1 Budget Adjustments
Guidelines for Adjustments to Your Budget
Restrictions
Salary Savings
2.3.1A Account/Budget
Authorization Form Deleted
2.3.2 Fees Related
to Instruction
Course Fee
Special Service Fees
Laboratory Fees
2.3.2.1 Request
to Add/Change "Laboratory Fee" Form Deleted
2.3.2.2 Request
to Add/Change "Special Service Fee" Form Deleted
2.3.2.3 Request
to Add/Change "Course Fee" Form Deleted
2.3.3 New
Accounts
2.3.3A Account/Budget
Authorization Form Deleted
2.4 PAYROLL
2.4.1 Payroll REVISED
Payment of Salaries
Check Release
Electronic Funds Transfer
Check Loss
Advances
IRS Levy
Deductions
Overpayments
2.4.2 Employee
Forms-Employee Information Forms (W-4 Tax Card)
Employee Information Forms (W-4 Tax Card)
Position Authorizations
Position Authorization Forms HRM-6 and HRM-7
Position Authorization Form FIRM-8
Foreign National Employees - Additional Requirements
Foreign national Information (FM) Form
Tax Treaty exemptions
2.4.3 Timesheets
Supplemental Hourly Timesheets
Stipends
8233 Treaty Exemption
2.4.4 Payroll
Deadlines
Supplemental Deadlines
Supplemental Payrolls
2.5 GRANT ACCOUNTING
2.5.1 Grant Accounting Deleted
Processing Proposals for External Grants and Contracts
Budgetary Considerations
Fringe Benefits
Supplies, Materials, Fellowships, Renovations., Consultants, etc.
Travel
Capital Equipment
Overhead or Indirect Cost
Matching Funds
2.5.2 Administration/Management
of Sponsored Programs Deleted
2.5.4 Acceptance
and Establishment of Research Grant/Contract and Other Sponsored
Project Accounts Deleted
2.5.5 Financial
Reporting and Cash Management Deleted
2.5.6 Interagency
Contracts
Institutional Approvals
Administration/Management of Interagency Contracts
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3.
COMPUTING AND INFORMATION TECHNOLOGY CENTER
3.1 Computing Center General Policies
3.5 Academic Computing Consulting
Policy
3.6 UNT Information Resources
Security Policy
3.9 UNT Web Publishing Policy
3.10 University of North
Texas Computer Use Policy
3.11 Network Connections Policy
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4. PURCHASING SERVICES
4.0 Purchasing Services-(Section
4.0)
4.0.1 Organization
4.0.2 Legal
Authority
4.0.3 General
Purchasing Information
4.0.4 Competitive
Bidding
4.0.5 Conflict
of Interest
4.0.6 Disputes
or Protests
4.0.7 Lease
of Space
4.0.8 Dollar
Thresholds for Informal Bids Versus Amounts Requiring Formal Bids
4.0.9 Proprietary
or Sole Source Purchases
4.0.10 Restocking
Charges
4.0.11 Consulting
Contracts
4.0.12 Professional
Services Contracts
4.0.13 Historically
Underutilized Business (HUB)
4.0.14 Account
Holder Responsibility
4.0.15 Advertisements,
Classified
4.0.16 Animals
4.0.17 Blanket
Orders
4.0.18 Hazardous
Materials
4.0.19 Trade-In
of Existing Equipment
4.0.20 Special
Handle Purchase Orders
4.0.21 Other
Related Topics
4.0.22 Use
of Private Consultant Services
4.0.23 Contracted
Workforce - for Contracts Under $10,000
4.0.24 Contracted
Workforce for Contracts of $10,000 or More
4.1 Central Receiving
4.1.1 Organization
4.1.2 Receipt
and Inspection of Goods by Central Receiving
4.1.3 Delivery
to Departments by Central Receiving
4.1.4 Use
of Central Receiving Dock
4.1.5 Goods
Delivered Via Work Orders
4.1.6 Prescheduled
Contract Deliveries
4.1.7 Ordering
Departments Receivers
4.1.8 Freight
Collect Shipments
4.1.9 Damaged
Goods
4.2 Office Supply Center
4.2.1 Organization
Interdepartmental Order (IDO)
Special Orders
4.3 Asset Management
4.3.0 Organization
4.3.1 Definitions
Personal Property
Capitalized Assets
Controlled Assets
Expensed Assets
Equipment Held In Trust
4.3.2 Responsibility
4.3.3 Tagging
of Personal Property
4.3.4 Annual
Physical Inventory
4.3.5 Adjustments
to the Property Inventory
4.3.6 Gifts-In
Kind (Donations)
4.3.7 Manufactured
4.3.8 Discover
and ADD (Found or Acquired Via Undetermined Sources)
4.3.9 Transfer
or Property
4.3.10 Disposal
of Surplus and Salvage Property
Property Transfer
Retire to Surplus
Retire to Salvage
Sale of Surplus/Salvage
Disposition of Sale Revenue
Disposition of Data Processing Storage Devices
Disposal of Abandoned Personal Property
Other Disposal Methods
Deletions
Missing Property
Stolen Property
Trade-In Property
4.3.11 Property
Liaisons
4.3.12 Federal
Surplus Property Program Acquisition
4.3.13 Merchandise
for Resale Inventory
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5. WEB/ INTERNET
POLICIES
5.1 University
of North Texas Web Accessibility Policy
6.
BUSINESS SERVICES
6.1 UNIVERSITY MAIL SERVICE
6.1.1 Services
Provided
6.1.2 Mailing
Procedures
6.1.3 Optional
Services
6.1.4 Domestic
Mail
6.1.5 International
Mail
6.1.6 Campus
Standard Mailing Service
6.1.7 Distribution
of Improperly Addressed USPS Mail
6.2 UNIVERSITY PRINTING SERVICES AND COPY CENTERS
6.3 FACILITIES USE COORDINATION REVISED
6.3.1 Coliseum REVISED
6.6 UNIVERSITY DINING SERVICES
6.7 UNIVERSITY BOOKSTORE
6.8.1 UNIVERSITY UNION
6.8.1.1 General Information
6.8.1.2Americans With Disabilities
Act
6.8.1.3Smoking Policy
6.8.1.4 Syndicate
6.8.1.5 Union Gallery
6.8.1.6 Information Ticket
Center Sales
6.8.1.7 Bulletin Boards
6.8.1.8 Banner Policies
6.8.1.9 Catering
6.8.1.10 Reservations and Reservable Space
6.8.1.11 Use of Information/Vendor Tables
6.8.1.12 One O'Clock Lounge and Courtyard Programs
6.8.1.13 Student Organization and Departmental Meetings
6.8.1.14 Alcohol Guidelines
6.8.1.15 Lyceum
6.8.1.16 UNT Student Dances
6.8.1.17 Decorations
6.8.1.18 Procedures for Loading and Unloading Equipment
6.8.1.19 Appeals Process
6.9 UNIVERSITY PROGRAM COUNCIL CONSTITUTION AND BYLAWS
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7. ADVANCEMENT, ATHLETICS, PUBLIC AFFAIRS
7.1 UNT Institutional Brand Identity Policy (Formerly "Publications Policy")
7.2 Gifts--Voluntary Support--to
the University of North Texas
7.3 Gifts To/For Endowments
7.4 Endowment for Academic
Position
7.5 Private Support Organizations
Deleted
7.6 Endowment Funds REVISED
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8. PHYSICAL PLANT, FACILITIES
8.1 Access Control
8.1.1 Procedure for Access
Control
8.1.2
Access Control-Electronic Devices
8.2 Energy Policy
8.3 Signs, Posters, and Advertisements
8.4 Construction Projects
8.4.1 University of North
Texas Takings Impact Assessment Policy
8.5 Use of University
Non-Wireless and Wireless Telephones, Telephone Lines, Fascimile Machines, and Computers REVISED
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9.
POLICE, TRAFFIC, SAFETY
9.1 University Police Enforcement
9.2 Protection of Buildings
and Grounds
9.3 General University Operations
During Absence of the President
9.4 University Police Responsibility
Deleted
9.5 Vehicle Operation
9.6 University Risk Management
Environmental Services Policy
9.7 Policy for Prohibition
of Sexual Assault
9.8 Policy on Smoking, Food
and Beverages on Campus and in Leased Facilities REVISED
9.9 Building
Code
9.10 Disposal of Abandoned
Property
9.11 Risk Management
9.12 Fraud Policy
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10.
GENERAL ADMINISTRATIVE
10.1 Process for Approving Policies and Procedures
10.2 Closing of Denton
and/or Dallas Campuses Due to Extreme Weather Conditions
10.3 Physical Facilities
- Campus Master Plan
10.3.1 Real Property
Acquisition-
10.3.2 Real Property
Acquisition-Eminent Domain
10.4 Contracts and Agreements
10.6 Requests for Information
Made Under the Texas Public Information Act Effective
September 1, 1997
10.7 Protected Health Information Privacy Policy
10.7A Medical Services Transactions and Coding
10.8 Insurance
10.9 2005-2006 Organization Chart
10.9.1 2003-2004
Organized Research and Service Units, UNT DELETED
10.10 University Records
Retention Schedule
10.10.1 State of Texas Records Retention Schedule
10.12 Duties and Responsibilities of Executive
Officers and Staff Reporting to the President
10.12.1 Duties and Responsibilities of the Provost and Vice
President for Academic Affairs
10.12.2 Duties and Responsibilities of The Senior Vice President
for Administration
10.12.3 Duties and Responsibilities of the Vice
President for Finance and Business Affairs
10.12.5 Duties and Responsibilities of Vice President for Development
10.12.6 Duties and Responsibilities of Vice President for Student
Development
10.12.8 Duties and Responsibilities of the Faculty Executive
Assistant to the President
10.12.9 Duties and Responsibilities of the Associate Vice President
for Planning
10.12.10 Duties and Responsibilities of the Vice President for
University Relations
10.12.11 Duties and Responsibilities of the Associate Vice President,
Office of Equity
and Diversity
10.12.13 Duties and Responsibilities of the Director of Athletics
10.12.15 Duties and Responsibilities of the
Vice President for Research and Technology Transfer
10.12.16 Duties and Responsibilities of the President, University of North Texas
10.13 Solicitation Policy
10.14 UNT Policy on the Use of Alcoholic Beverages
10.15 University Policy Statement on Diversity
10.16 Space Assignment and Mangement Policy
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11.
BOARD OF REGENTS Note: This section has been moved to the System
Policy Manual except
11.5 Investment Policy
REVISED
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