Format - Changing the Appearance of Characters, Paragraphs, and Documents in Word 97
Word 97 offers almost too many ways to change the appearance of your documents. You can embellish individual characters, change the indentation of paragraphs, adjust the white space between lines and paragraphs, and many more.
| AutoFormat | AutoFormat inspects your document and suggests
formatting changes that you can accept or reject or let the program change it without
asking. You can use it on newly typed documents, or on old Word or non-Word text files. Choose Format, AutoFormat. To see what options are preset, select Options.
You can make adjustments from this list of options if necessary. Select OK, or Cancel, and proceed with the check of the document. If you selected the "review" option, you will be able to review the format changes that have been applied. You can also select different styles from the Style Gallery to change the overall appearance of the document by selecting Format, Style Gallery. |
| Style Gallery |  The Style Gallery lets you see how the different styles will affect the actual memo. You can browse through the different template styles and pick the one best suited. |
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| Formatting Characters | Characters are altered by changing the font size and appearance. This can be applied to one character or a selected group of characters. In addition to using the toolbars and the pull-down menus, there are also shortcut keyboard selections you can make. | ||||
| Using Shortcut Keys to Format Characters | Use the following shortcut keys to apply character-formatting styles. | ||||
Changing Font and Font Size
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Changing Text Formatting
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| Formatting Paragraphs | A Word paragraph can be a single text
character, a graphic, or even a blank line consisting only of the paragraph mark which
appears in your document when you press the Enter key. Each Word paragraph in your
document can be uniquely formatted and need not contain text. To modify the appearance of a single paragraph, simple place the insertion point anywhere in the paragraph (with the mouse, point and click). To modify multiple paragraphs, select all or parts of each paragraph to be changed. |
Choose Format, Paragraph to reach the
Paragraph dialog box. This box lets you:
This same information can be handled with keyboard commands also. |
| Using Shortcut Keys to Format Paragraphs | Use the following shortcut keys to apply
paragraph-formatting styles. Setting Line Spacing TO PRESS Create single-spaced lines Ctrl + 1 Create double-spaced lines Ctrl + 2 Create one-and-a-half-spaced lines Ctrl + 5 Add one line of space preceding text Ctrl + 0 (zero) Remove space preceding text Ctrl + 0 (zero) Setting paragraph alignments and indents TO PRESS Center a paragraph Ctrl + E Justify a paragraph Ctrl + J Left-align a paragraph Ctrl + L Right-align a paragraph Ctrl + R Indent a paragraph from the left Ctrl + M Remove paragraph indent from left Ctrl + Shift +M Create a hanging indent Ctrl + T Reduce a hanging indent Ctrl + Shift + T Remove paragraph formatting applied by using shortcut keys or menu commands Ctrl + Q |
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| Styles and Style Gallery | Styles are collections of paragraph and
character formatting decisions that you or others make and save using meaningful names
Styles are located in FORMAT, STYLES. Built-in styles are available in all Word documents, and each document can have its own collection of custom styles.
To apply styles from the formatting toolbar:
Applying Styles
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