Faculty Handbook
Section
III| Faculty Handbook
Section
III |
|
| A. Classroom Polices |
B. Faculty Office System |
D. Other University Programs and Policies Relative to Instruction |
E. UNT Core Curriculum Assessment Information and Resources |
C. Grades and Grading System
|
In the system of grading employed at the university, the letters A, B, C, D, F, P, NP, I, PR, Z, W, and WF are used. The letter Z is used to indicate that a grade was not properly received and/or recorded for a course. Details of the grading system may be found in the Undergraduate or Graduate Catalog and in the Academic Standards Brochure published by the Registrar's Office. A complete record of all previously used grades and grading systems is detailed on the official transcript.
For information on the withdrawal procedures, applicable to both faculty and staff, please consult the Undergraduate or Graduate Catalog.
Optical mark-read grade sheets are sent from the Registrar's Office approximately two days prior to final examinations. All reports are to be returned by the time specified by the registrar.
The instructions for the completion of the grade sheets come from the Registrar's Office on behalf of the Provost and Vice President for Academic Affairs and should be followed explicitly to assure that student grades are recorded properly.
Information on grade reports is available in the Undergraduate or Graduate Catalog.
University Guidelines for Records Retention and Disposal (UNT Policy Manual, Vol. II, #10.10) state that grade books must be retained by the local unit (department chair) for five years.
Information and specific guidelines are detailed in the Undergraduate or Graduate Catalog.
Information and specific and current guidelines are detailed in the Undergraduate or Graduate Catalog.
Information and procedures are detailed in the Undergraduate or Graduate Catalog.
Notifying_Students_of_Grades_and_Posting_Grades
Students should be notified of their grades in a manner that protects their right to privacy. Grades may be posted in a public area (including the class website), at the instructor’s discretion, in a manner that does not identify the student by name, social security number, student identification number, or in any other personally identifiable/recognizable form. When posting grades, instructors should assign the student a random number known only to the student and the instructor and then post the grades in a random (non-alphabetical) order. Instructors should not use any sequential section of a student’s social security number (e.g. the last four digits) or any sequence of numbers that could lead to personal identification of the student.
There are both state and federal laws pertaining to student records, including laws that make these records confidential. Additionally, these laws allow the student to see his or her own records but restrict the right of other individuals to do so, including university personnel except those performing an official task for the university that requires access to information in education records, such as degree planning. The Vice Chancellor and General Counsel, who is the designated custodian of public records, determines the legality of requests to view student records.
Federal law requires faculty members safeguard the privacy of information in student educational records. For example, grades must not be posted by name or social security number or announced in any manner that might inform a student of grades other than his or her own. Also, faculty members should not respond to verbal or written requests for information regarding a student's performance, including requests from potential employers, without the student’s written consent or unless otherwise authorized by law. Confidential student information should not be provided telephonically to anyone other than the student, and then only when the instructor can verify the student’s identity. External requests for information from student educational records should be in writing and forwarded immediately to the Office of the Vice Chancellor and General Counsel.