`APPENDIX D-4
Record Content Analysis Instrument
(Database Fields)
The following table represents the Microsoft Accessã database structure devised and used to collect data for the record content analysis. The first column presents the data category, or criteria assessed; the second column shows the range of allowable data entries; and the third column contains information concerning operationalization of the criteria to assist in investigators’ recall of rationale.
| Criteria* | Values** | Data Coding Notes |
| Server | - http - index-based |
|
| Host | - FedWorld
- GPO - nonbrokered |
|
| ASCII text available | y/n | |
| HTML available | y/n | |
| PDF available | y/n | |
| SGML available | y/n | |
| File format errors present | y/n | word wrap, uncontrolled indents, missing text |
| Spelling errors/typos present | y/n | |
| All dates in yyyymmdd format | y/n | examine all dates in record |
| Acronyms | - defined
- not defined - nu |
|
| Legislative cite utilized | y/n | |
| Capitalization style | - all
caps - elements only cap - mixed - other - sentence case |
|
| Indentation present | y/n | regardless of adherence to Guidelines-specified style |
| Total number of elements utilized | integer | element is presented and populated (including where "none", "n/a", or similar acknowledgment of an absence of substantive content is present) |
| Blank elements present | element/subelement label present and no value present | |
| Locally defined elements | actual value | any element/subelement not mentioned in Guidelines; count null value if element label present |
| Hotlinks | element label | of value containing hypertext |
| Elements in preferred display order | y/n | per FIPS 192 |
| Object represented | - administrative
catalog - agency homepage - bibliographic database - form - job line - miscellaneous documents in ad hoc collection - organization - program - publication - publications catalog - subject matter database - system of systems - unknown |
see semantics in Appendix C-4 Record Content Analysis Methodology |
| Aggregation | - aggregated
object represented - discrete object represented - object aggregates metadata - record aggregates objects - unknown |
see semantics in Appendix C-4 Record Content Analysis Methodology; "object aggregates metadata" overrides "discrete object represented"—e.g., discrete publications catalog |
| Container | - broadcast
(radio or TV) - CD-ROM - dialup - fax - ftp - gopher - listserv - microform - multiple - unknown - video - voice/telephone - web |
|
| Title descriptive | y/n/nu | per Guidelines: "…conveys the most significant aspects of the referenced resource…provide[s] sufficient information to allow users to make an initial decision on likely relevance…convey[s] the most significant information available, including the general topic area, as well as a specific reference to the subject." |
| Originator utilized | y/n | |
| Originator subelements utilized | y/n | "yes" even if no subelement label present |
| Originator subelements labeled | y/n | |
| Index terms-controlled utilized | y/n | |
| Thesauri | actual value | |
| Local subject terms | - actual
value if "US Federal GILS" or "U.S. Federal GILS"
- nu |
|
| Abstract descriptive | y/n/nu | |
| Purpose utilized | y/n | |
| Agency program utilized | y/n | |
| Availability-distributor utilized | y/n | |
| Availability-resource description utilized | y/n | |
| Availability-order process utilized | y/n | |
| Source of data utilized | y/n | |
| Methodology utilized | y/n | |
| Access constraint | - "none"
- named - nu |
use "named" when value is substantive |
| Use constraint | - "none"
- named - nu |
use "named" when value is substantive |
| Point of contact | - job
title - nu - office - other - personal name |
|
| Schedule number | actual value | |
| Control ID utilized | y/n | |
| Record source subelements utilized | y/n | "yes" even if no subelement label present |
| Record source subelements labeled | y/n | |
| Date of last modification | actual value |
* Criteria are arranged in convenience order for data collection using
visual examination of printed record.
** y = yes; n = no; nu = element not utilized.