Time Entry Guidelines for Early Release

UNT will close early at noon on Friday, April 19, 2019. Salaried employees who are full-time benefits-eligible will receive four hours of leave. The four hours of leave is prorated based on FTE for salaried employees who are part-time benefits-eligible. Further details are below.

Hourly employees:

  • Hourly employees will only be paid for time physically worked.
  • Regardless of how much time an hourly (student or non-student) employee is scheduled to work, they do not receive any compensation for time not actually worked. Only the hours the hourly employee physically worked should be entered.
  • Employees who are not eligible to receive leave require no special data entry.

Salaried employees:

  • The amount of University Closure leave-EMG (UNVAD) each employee should receive during this university closure is four hours for full-time benefits-eligible employees and is prorated based on FTE for those who are part-time benefits-eligible. For example, a part-time benefits-eligible employee who is 50 percent would receive two hours.

Working during the closure:

  • Employees who work during the closure must enter the time using University Closure Worked (UCWK) into the EIS Time and Labor system in addition to the UNVAD time to ensure correct comp time accruals.

Exceptions:

  • An employee does NOT receive University Closure leave when the employee is on Leave Without Pay Status during the closure.
  • Employees in Dock status (DOC) prior to the closure will not receive the closure hours and will need to be docked their scheduled hours. Timekeepers will input DOC and an override rate on the timesheet for the appropriate amount of hours.

How to enter time in EIS Time and Labor System:

University Closure-EMG (UNVAD) – Employees will use eLeave to submit the request using “Leave University Closure-EMG” for the four hours granted for salaried employees who are full-time benefits-eligible. The number of hours will be prorated based on FTE for salaried employees who are part-time benefits-eligible.

University Closure Worked (UCWK) – Employees will enter the hours on the Timesheet for hours worked during the four hours who are granted to salaried employees who are full-time benefits-eligible or the prorated hours for a salaried employee who is part-time benefits-eligible.

Examples:

Sam is a full-time employee scheduled to work 8 a.m. to 5 p.m., Monday through Friday. Sam’s timesheet will look like this:

Day Worked Code Hours
4/19/2019 4 hours (8 a.m. to 12 p.m.) REG 4.0
4/19/2019 Leave Granted UNVAD 4.0

Sandy is a full-time employee scheduled to work 8 a.m. to 5 p.m., Monday through Friday and is an essential employee who will continue to work her normal scheduled hours. Sandy’s timesheet will look like this:

Day Worked Code Hours
4/19/2019 4 hours (8 a.m. to 12 p.m.) REG 4.0
4/19/2019 4 hours (1 p.m. to 5 p.m.) UCWK 4.0
4/19/2019 Leave Granted UNVAD 4.0

Bob is a 50 percent FTE employee scheduled to work 8 a.m. to 12 p.m., Monday through Friday and works his regular schedule. Bob’s timesheet would look like this:

Day Worked Code Hours
4/19/2019 2 hours (8 a.m. to 10 a.m.) REG 2.0
4/19/2019 2 hours (10 a.m. to 12 p.m.) UCWK 2.0
4/19/2019 Leave Granted UNVAD 2.0

Eddy is a full-time employee who is currently on vacation for the closure. Eddy’s timesheet would look like this:

Day Worked Code Hours
4/19/2019 4 hours VAC 4.0
4/19/2019 Leave Granted UNVAD 4.0

John is a 50 percent FTE employee scheduled to work 8 a.m. to 12 p.m., Monday through Friday.  John leaves at 10 a.m. on Friday. John's timesheet would look like this:

Day Worked Code Hours
4/19/2019 2 hours (8 a.m. to 10 a.m.) REG 2.0
4/19/2019 Leave Granted UNVAD 2.0

Pam is a full-time employee scheduled to work 4 p.m. to 2 a.m., Monday through Thursday.  Pam’s timesheet would look like this:

Day Worked Code Hours
4/15/2019 –
4/17/2019
10 hours each day
(4 p.m. – 2 a.m.)
REG 10.0 each day
4/18/2019 6 hours (4 p.m. – 10 p.m.) REG 6.0
4/19/2019 Leave Granted UNVAD 4.0

If you have any additional questions regarding the entry of time for this leave period, please contact Time and Labor at 940-369-5500 or toll free at 1-855-868-4357.

timeandlabor@untsystem.edu

Thank you!